Administration Assistant

We are seeking a proactive and detail-oriented Administration Assistant to join our Columbus, Ohio team. This hybrid and in-office position supports a medium-sized team with a diverse range of administrative, financial, and operational tasks. The ideal candidate excels in managing accounting duties, vendor relations, meeting coordination, and marketing support with a hands-on approach and strong organizational skills. Experience with QuickBooks Online and Microsoft 365 is essential, along with the ability to handle local errands efficiently.

Responsibilities

• Retrieve and process incoming mail and deposits
• Manage accounts payable and maintain financial records in QuickBooks Online
• Follow up with client accounting teams on outstanding invoices
• Record and distribute meeting minutes; track and follow up on action items
• Coordinate scheduling and calendar management
• Monitor sales inbox; respond or escalate inquiries appropriately
• Estimate, order, and invoice client requests
• Maintain vendor communication; confirm order details and track shipments
• Manage software licenses and assist technical team requests
• Process orders, coordinate with vendors, and manage inventory logging
• Request vendor quotes and prepare client estimates with correct markups and taxes
• Assist with monthly billing and credit card processing
• Draft social media content and manage posting schedules
• Support website updates and marketing campaigns including Mailchimp and video support
• Research and onboard new local vendors; handle membership renewals
• Manage warranty claims and RMA requests

Required Qualifications

• Proficient in QuickBooks Online
• Reliable transportation for local errands and mail drop-offs
• Excellent written and verbal communication skills
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and priorities effectively
• Self-starter with strong initiative and problem-solving capabilities
• Experience with Microsoft 365

Preferred Qualifications

• 1 years of administrative support experience
• Associate's degree in Business Administration or related field
• Experience in accounts payable and customer service
• Proficiency in written and verbal communication
• Familiarity with Mailchimp and social media platforms
• Exposure to the tech industry preferred