What are the responsibilities and job description for the Administrative Assistant position at Capasso Enterprises?
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring seamless daily functions and providing exceptional support to staff, clients, and visitors. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and excels at multitasking in a fast-paced setting. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team dedicated to excellence.
Duties
- Manage multi-line phone systems with professionalism, ensuring clear communication and prompt responses to inquiries
- Provide front desk support by greeting visitors, directing calls, and maintaining a positive first impression
- Organize and maintain files, records, and documents through accurate filing systems and data entry using spreadsheets and database software
- Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently
- Utilize Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation, editing, and collaboration
- Perform bookkeeping tasks utilizing QuickBooks or similar accounting software to support financial recordkeeping
- Support office management activities including supply inventory, equipment maintenance, and general administrative tasks such as proofreading and word processing
- Communicate effectively with clients and team members via phone, email, or in person while demonstrating excellent phone etiquette and customer service skills
- Handle clerical duties such as photocopying, faxing, mailing correspondence, and managing office supplies
- Provide personal assistance as needed by managing time-sensitive tasks with strong organizational skills
Experience
- Prior office experience in administrative support or clerical roles is highly preferred
- Demonstrated proficiency with Microsoft Office (Word, Excel) and Google Workspace applications
- Experience handling multi-line phone systems and front desk responsibilities
- Bilingual abilities are a plus to assist diverse client needs
- Familiarity with QuickBooks or bookkeeping software is advantageous
- Strong computer literacy including data entry, document proofreading, and file management skills
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Proven customer service experience with professional communication skills via phone and in person
- Personal assistant or medical receptionist experience is beneficial but not required; training will be provided for specific duties
Join us in creating a vibrant workplace where your organizational talents shine! This role offers the chance to grow professionally while supporting a team committed to delivering outstanding service. We value energetic individuals who thrive on making a difference every day!
Pay: $21.25 - $26.41 per hour
Work Location: In person
Salary : $21 - $26