Artistic Coordinator - Columbus Symphony Orchestra

The Company

The Columbus Symphony has served as central Ohio's flagship music organization since 1951. Our musicians, conductors, chorus, and world-renowned guest artists enrich the central Ohio community through extraordinary talent, passion, dedication, and the highest standards of musicianship. Guided by the artistic vision of Music Director Rossen Milanov, the Columbus Symphony offers four programming "brands" - Masterworks, Pops, Picnic with the Pops, and Education/Community Engagement. This segmented approach, innovative within the American orchestra industry, is helping the Columbus Symphony to reach new, younger, and more diverse audiences.

Primary Function

The Artistic Coordinator serves as a key collaborator in the creation and execution of Columbus Symphony’s artistic endeavors by providing support to the Music Director and the Vice President for Artistic Planning & Programs in both the creative development and logistical aspects of artistic planning.

Duties And Responsibilities

• Collaborate with VP, Music Director and other relevant staff in developing and planning innovative and inclusive artistic and educational programs and concert experiences that attract and educate audiences and support revenue goals
• Maintain positive working relationships with Music Director, Principal Pops Conductor, Chorus Director, CSO musicians, and external artistic partners such as BalletMet and Opera Columbus
• Assist the VP with negotiating and drafting contracts and communicate with guest artists including conductors, soloists, composers, dancers, stage directors, etc.
• Oversee the timely and accurate execution of logistics for guest artist engagements by ensuring engagement offers are drafted and tracked, contracts and payments are issued, and expenses are appropriately tracked against budget
• Provide CSO hospitality (travel itineraries, accommodations, green room, food & beverage, transportation, etc.) that meets the highest standards of care and attention and, when necessary, supervise any runners, interns and/or volunteers necessary to assist in executing hospitality needs
• Attend rehearsals and concerts, ensuring high-quality artist/audience experiences
• Coordinate Music Director calendar during Columbus residencies and assist Music Director onsite as needed
• Assist with auditions as needed
• Serve as a conduit for effective communication between the Artistic department and other CSO departments by gathering, organizing and sharing information (including using ArtsVision) concerning guest artists, repertoire and schedule in a timely and accurate manner
• Collaborate with VP on media-related projects and media-related aspects of guest artist contracts
• Ensure that project details are accurate prior to musician roster publishing deadlines
• Manage archival recording requests from guest artists and/or managers
• Collaborate with VP and GM on budgeting and budget tracking
• Review marketing materials for artistic accuracy and effectiveness
• This job description is not designed to cover or contain an exhaustive listing of duties, responsibilities, and key performance objectives that are expected of the employee. These items may change, or new job-related items may be assigned from time to time.
  
  

Knowledge, Skills, And Abilities

• Strong knowledge of classical orchestral and chamber music and other artforms and ability to read music
• Unwavering commitment to artistic excellence
• A collaborative and team-focused work style that engenders trust and credibility with colleagues
• Ability to manage numerous projects and productions simultaneously in a demanding, multi-activity work environment
• Thorough understanding of orchestral instrumentation and practices related to orchestra musician hiring
• Excellent written and verbal communication skills
• Excellent organizational skills and acute attention to detail
• Ability to work independently with good time management skills
• Ability to maintain a high degree of confidentiality
• Ability to occasionally lift 25 pounds
  
  

Credentials And Experience

• Bachelor’s degree in music, arts administration, or related field. A master’s degree in music or Artistic Administration is preferred.
• Typically, 3 years of experience working for a professional orchestra in an administrative role is needed to have sufficient experience and judgement to perform a role of this size and complexity.
• Base pay for this role is $20–22/hour.
  
  

Special Requirements

• The majority of CSO’s public events take place at night and on weekends. This position requires the ability to have reliable transportation, frequently working evenings and weekends when theatre activity is required.
• Valid driver’s license, clean driving record, and successful background check.