What are the responsibilities and job description for the Customer Service Rep position at Canyonlands Community Health Care?
Description
Front Desk Receptionist
We are seeking a friendly and organized Front Desk Receptionist to join our team at CHC facilities. This vital role ensures a positive experience for our patients and supports the smooth operation of our front office. If you are personable, detail-oriented, and committed to providing excellent customer service, we encourage you to apply.
Key Responsibilities:
- Greet patients in a professional, friendly, and hospitable manner upon arrival
- Perform a variety of clerical duties related to daily front office operations
- Update and organize patient information within their charts accurately and efficiently
- Respond to inquiries and requests from staff personnel in a timely manner
- Assist with scheduling appointments and managing patient flow
- Maintain a clean and welcoming reception area
Skills and Qualifications:
- High school diploma or equivalent required
- Previous experience in a customer service or administrative role preferred
- Excellent communication and interpersonal skills
- Strong organizational skills and attention to detail
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Proficiency with basic computer applications and electronic health record systems
- Professional appearance and demeanor
Employee Benefits:
- Vacation Time
- Paid Leave
- Medical, Dental, Vision, Life
- Short-Term & Long-Term Disability
- Accident & Critical Insurance
- Retirement plan offered
Join our dedicated team committed to delivering compassionate care and exceptional service. We offer a supportive work environment with opportunities for growth and development within our organization.
Requirements
Basic Function: Provides Customer/Patient service to all patients of CHC facilities. Responsible for performing a variety of clerical duties relating to the day-to-day operations of the front office. Greet patients in a professional, friendly, hospitable manner. Updating and organizing of information in the patients’ charts. Responding to inquiries and requests from staff personnel.
Essential Functions:
- Maintain professionalism and excellent customer service at all times with patients, caregivers, and other staff.
- Speak clearly, distinctly and professionally on telephone and face to face patient encounters.
- Answer a multiline telephone in a professional manner.
- Maintenance task relating to EPM appointment scheduling.
- Maintenance task relating to EHR Telephone Template.
- Maintain open communication with other clinic staff to ensure appropriate patient flow.
- Work as a team player and be willing to assist co-workers in other duties within his/her capabilities, to aid the clinic team in providing good, efficient patient care.
- Maintenance tasks relating to the EPM/EHR system to ensure accuracy and current data; including UDS and insurance/financial information.
- Handle registration and check out of patients at the reception desk.
- Maintenance tasks relating to chart accuracy and current chart data.
- Collection of co-payments, deductibles and patient balances as appropriate. Have general understanding of financial programs available.
- Work with support staff to ensure appropriate patient flow.
- Appropriately code daily charge slips as needed. Ensure that all charge tickets are completed, including provider signature as needed for self -pay patients.
- Answer the telephone in a professional manner; direct calls to appropriate individuals and/or document messages as required in EHR.
- Stock all front office machines on a daily basis; fax, copier, and printers.
- Fax and photocopy information as needed.
- Prepare front office for opening/closing of business.
- Close out cash drawer nightly. Reconcile monies. Prepare deposit slip. Lock securely for evening.
- Direct all uninsured and underinsured patients to Patient Financial Services.
- Maintaining daily batch scanning in Document Management for patient charts.
- Mail daily no show appointment letters.
- Complete reminder appointment phone calls on a daily basis.
- Complies with CHC Standards of Conduct, Code of Conduct and Corporate Compliance.
Secondary Functions:
1. Understands role in Disaster plan and that safety is a condition of employment.
2. Follows CHC’s policies and procedures.
3. Serves on various CHC and community committees as required/requested.
4. Attends meetings, seminars, and conferences as appropriate to ensure skills and knowledge remains current.
5. Using PPE as appropriate.
6. Other duties as assigned.
Minimum Qualifications:
1. Ability to perform each essential function duty satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
2. High School Diploma or equivalency
3. Moderate computer skills required with emphasis on accuracy.
4. Ability to read, write and speak English.
5. Ability to meet, communicate and work well with patients. Ability to understand medical terminology. Ability to work with physicians, mid-level providers, clinical support staff, administrative staff and front office staff.
6. Ability to handle problem areas and issues and make decisions as required/appropriate. Ability to work independently with little supervision. Ability to work under stress. Must have good organizational skills.
7. Must be flexible and willing to work evening/overtime/weekends if required/requested.
8. Must maintain skills necessary to safely and efficiently operate the following equipment and machines used in the performance of the job: telephone, fax machine, photocopier, personal computer, and calculator.
9. Good interpersonal and human relations skills are required. Must possess skills to empathize and care for a variety of patients, including low-income and diverse cultures and treat everyone (internal and external customers) with respect and dignity.
10. Ability to maintain confidentiality at all times in all situations and follow the laws and intent of the most current HIPAA laws and regulations and Canyonlands’ security and privacy policies.
Preferred Qualifications:
- Two (2) plus years of directly related experience.
- Bi-lingual (English/Spanish/Navajo) language skills.
- Knowledge of Microsoft programs with the ability to effectively communicate using Outlook.
Salary : $16 - $23
