Special Services Administrative Assistant

Primary Purpose

Provide clerical assistance to ensure the efficient operation of the office by drafting correspondence, maintaining files, and preparing materials for the Special Services Department.

Qualifications

Education/Certification:

• High School Diploma or equivalency
• Paraprofessional Certification (will need to obtain if not already certified)

Special Knowledge/Skills:

• Proficient typing, file maintenance, computer, and organizational skills
• Willingness to learn laws associated with special education student files

Experience:

• Minimum one year secretarial/clerical experience, preferably in public education

Major Responsibilities and Duties

• Handle all routine office procedures.
• Order and maintain office supplies as needed.
• Assist in clerical duties such as typing, duplication, and filing materials.
• Follow acceptable procedures in receiving and returning telephone communications.
• Assist in the organization and maintenance of confidential files.
• Assist in maintaining records of student referrals, evaluation, and ARD committee meetings.
• Assist with the preparation of special projects, proposals, and reports.
• Assist in maintaining computer information for the special education materials retrieval system.
• Assist in maintaining computer information for all individual student records.
• Display tolerance necessary for accepting supervision for and criticism of duty performance.
• Work in harmony with supervisory, faculty, and peer personnel.
• Use professional information discreetly, judiciously, and confidentially.
• Support administrative policy.
• Maintain a sincere, friendly attitude toward others to ensure communication.
• Represent the school system to the community in a positive, professional way.
• Exemplify high standards of ethical conduct according to Board Policy.
• Perform other duties as assigned.

Supervisory Responsibilities

• None

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions. Need to maintain emotional control in stressful situations. Requires prolonged use of telephones and computers.