Job Summary:           

The Executive Assistant & Office Manager serves as a trusted partner to the Chief Executive Officer and a key operational core for Cantex Continuing Care Network.  This role provides high-level executive support to the CEO and other senior leaders, while also overseeing the daily operations of the corporate office and coordinating large-scale leadership and Board events.

The ideal candidate is highly organized, proactive, discreet, and polished—capable of managing competing priorities, complex logistics, and confidential matters with excellence. This role requires strong judgment, executive presence, and the ability to anticipate needs in a fast-paced, mission-driven healthcare organization.

Qualifications:

• Seven to Ten years' experience supporting a CEO or C Level position
• Bachelor’s degree preferred
• High level of Microsoft products with Advanced skills in PowerPoint, Excel & Word
• Demonstrates advanced communication skills, including verbal, written, and listening skills and collaborate effectively with other team members
• Experience in writing detailed Memos with strong accuracy and editing ability
• Event planning experience for over 200 Leaders
• Ability to effectively manage support staff and evaluate performance
• Requires critical thinking skills, decisive judgment and high emotional intelligence
• Someone who is already very organized and great with details is a must.
• Types 50 words per minute
• Ability to read and comprehend complicated instructions and correspondence
• Experience planning for short and long term tasks and project initiatives to support the priorities and values of the company
• Ability to work with minimum supervision, set goals, create and implement action plans and monitor progress toward goal

Essential Functions:

Executive Support to the CEO and Senior Leadership

• Provide comprehensive executive administrative support to the CEO, including calendar management, travel booking, meeting coordination, correspondence, and preparation of materials.
• Serve as a central point of contact for executive assistant needs for select members of the senior leadership team, ensuring consistency and efficiency.
• Anticipate executive needs and proactively manage priorities to optimize the CEO’s time and effectiveness.
• Handle highly confidential and sensitive information with discretion and professionalism.
• Manage a variety of projects and correspondence in an array of disciplines, which keeps the work fast paced and ever-changing

Office Management & Operations

• Oversee day-to-day operations of the corporate office, ensuring a professional, efficient, and welcoming environment.
• Manage office staff to ensure a smooth operations in all areas
• Coordinate office vendors, services, and supplies, serving as the primary point of contact for office-related needs.
• Partner with internal teams to support seamless onsite and offsite meetings and executive gatherings.
• Reviews and evaluates incoming invoices and expense reports to verify accuracy before forwarding to accounts payable

Travel & Expense Management

• Serve as the primary liaison with Cantex’s travel agency, coordinating complex travel arrangements for the CEO and senior leaders.
• Review, prepare, and submit expense reports, ensuring accuracy, policy compliance, and timely reimbursement.
• Track executive travel and related documentation as needed.

Leadership Conferences & Events

• Plan, coordinate, and execute large-scale leadership conferences for up to 200 leaders, annual board meetings, and other quarterly meetings including logistics, venues, travel, agendas, and on-site support as needed.
• Collaborate with internal stakeholders to ensure events align with organizational goals, branding, and executive expectations.
• Manage timelines, budgets, vendors, and communications related to leadership events.

Board of Directors Support

• Coordinate annual Board meetings and related events, including scheduling, travel, materials preparation, and on-site logistics.
• Support Board communications and meeting preparation in partnership with the CEO and senior leadership, maintaining confidentiality and professionalism.