What are the responsibilities and job description for the Contracts Administrator position at Canopy A&D?
From Engine Bay to Payload, we protect vital structures and systems.
Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, and Space sectors. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader in the design, manufacturing and maintenance of thermal support systems. Our team is driven by excellence, integrity, and a passion for advancing aerospace technology.
Take the next step in your career with a company committed to excellence, where your contributions are recognized, and your potential is realized.
Role Overview
The Contracts Administrator supports the end-to-end quoting, order entry, and contract administration process, ensuring accuracy, compliance, and timely execution. This role serves as a key link between customers, sales, and internal teams, helping translate customer requirements into actionable orders while maintaining data integrity across systems. This is a hands-on, detail-oriented role ideal for someone who thrives in a fast-paced, evolving manufacturing environment and enjoys cross-functional collaboration.
\n- Support the quote-to-order process, including RFQ intake, quote preparation, and order entry
- Review and process customer purchase orders (POs) to ensure alignment with quotes and internal capabilities
- Assist with contract review and compliance checks, escalating risks or discrepancies as needed
- Coordinate with operations, engineering, quality, and finance to ensure accurate and timely order execution
- Maintain and update ERP system data, including customer orders, pricing, and delivery requirements
- Track and process PO revisions, including changes to quantities, pricing, drawings, and delivery schedules
- Serve as a point of contact for customers on order status, documentation, and basic inquiries
- Support maintenance of pricing data and standard quotes for repeat business
- Assist in improving workflows, documentation, and process standardization across quoting and contracts
- Ensure proper documentation and record-keeping to support audit and compliance requirements
- 2–5 years of experience in contracts administration, quoting, sales operations, or order management, preferably in a manufacturing or supply chain environment
- Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Ability to interpret and manage structured data and documentation with accuracy
- Experience in aerospace, defense, or regulated manufacturing environments
- Familiarity with ERP/MRP systems (e.g., JobBoss, Epicor, E2, NetSuite, or similar)
- Exposure to engineering drawings or Bills of Materials (BOMs)
- Basic understanding of contract terms and conditions, including government contracting (FAR/DFARS)
- Familiarity with ISO 9001 or AS9100 standards
- Willingness to work long hours and weekends when needed to meet critical deadlines
- Willingness to travel to customers’ locations or other Hera sites as needed
- Ability to use a computer and most common software programs to complete assignments
- Ability to communicate with individuals and groups in person, by phone and online
The above statements are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. Management may modify or assign additional duties as needed.
Job Details:
Type: Full Time, Salary Exempt
Business Hours: 7:00am to 3:30pm, Monday to Friday and additional hours as needed
Base Location: Ontario, CA
Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.
Total compensation will also include a comprehensive set of benefits including but not limited to: Company paid employee medical, dental and vision insurance. Retirement plan participation (eligibility required), paid sick leave, paid vacation, paid holidays and discretionary bonuses.
EXPORT CONTROL REQUIREMENTS:
To conform to US Government export regulations, the applicant must be a (i) US Citizen, (ii) lawful permanent resident of the U.S. (aka green card holder), (iii) protected individual as defined by U.S.C. 1324b(a)(3), or (iv) eligible to obtain the required authorizations from the U.S. Department of State.
Canopy A&D is an Equal Opportunity Employer, employment with Canopy A&D is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Salary : $65,000 - $90,000