Administrative Assistant

POSITION: Administrative Assistant
FULLTIME: ASAP - 10/30/26 (LOA Coverage)
LOCATION: New York, NY
SCHEDULE: Monday – Friday (8:30am – 6pm) / In office
PAY RANGE: $33/HR
(Exact compensation may vary based on skills, experience, and location. Base pay information is based on market location.)

JOB DESCRIPTION:
• Professional with previous experience (10 years) providing administrative support to large groups (i.e., 10 or more people)
• Providing support to multiple team members and leaders
• Fast pace and work effectively under pressure

Responsibilities include:
• Calendar management, travel scheduling and expense processing
• Conference preparations, logistics and organization
• Communicating and interacting with all levels of the group and across business functions

Required Skills:
• Extensive diary management for the senior manager and related team members
• Strong attention to detail
• Ability to work effectively under pressure and with time constraints and the flexibility to work extended hours when required
• Strong written and verbal communication skills
• Strong concur experience processing travel and expenses
• Advanced skills in Outlook and MS Office programs (Excel, Word, PowerPoint, Concur)

Overview of work being done:
The Administrative Assistant will provide administrative support to a team of Equity Salespeople in a fast paced environment. This includes the following:
• Coordinate internal and external events, oversee room / venue bookings including catering, technology and other logistics required
• Arrange for travel and process expense reports in a timely manner using Concur
• Manage Outlook Calendars, including scheduling and prioritizing meetings and itineraries for sales teams

Top 3 MUST Have:
1. CONCUR
2.MS OUTLOOK
3. MS OFFICE SUITE (EXCEL, WORD, POWERPOINT)

Characteristics of the Top Performer:
Team Player, Effective Time Management and works well under pressure, Attention to Detail

WORKING CONDITIONS:

• May on occasion be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30lbs
• Use of computers and technology

Here at Canon Recruiting, People are our priority, and we are committed to Include Diversity in every segment of who we are. It is only through our Diversity, we are made a stronger organization, and increase our ability to provide top tier candidates that our clients have come to know Canon for. We have an inclusive environment all employees are celebrated for their unique differences. The different perspectives and experiences of our workforce give us the competitive advantage that is essential for success in an ever-changing market. By promoting inclusion with the same enthusiasm, we devote to quality and competency, and using the experience from a diverse assortment of backgrounds and experiences, Canon is able to improve the services and value we deliver to clients, employees, and customers. At Canon, Diversification and Inclusiveness are much more than a corporate ambition; they are a critical component in our daily corporate life.

Canon Recruiting is committed to a diverse and inclusive workplace. Canon Recruiting is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

The pay range for this position is listed above. Base pay information is based on market location.
We will consider for employment qualified applicants with arrest and conviction records. Our range of benefits may include health care and 401(k) savings plans.
For individuals with disabilities who would like to request an accommodation, please email hr@canonrecruiting.com