Accounting Coordinator

Position Overview

Canon-McMillan School District is seeking an Accounting Coordinator to support the day-to-day financial and administrative operations of the district's Business & Finance department.

The Accounting Coordinator will assist with accounts payable and receivable, financial records, reconciliations, purchasing documentation, deposits, invoice processing, reporting, and other accounting functions. This position works closely with district administrators, schools, vendors, employees, and finance staff to help maintain accurate and timely financial records.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable handling financial information in a public-sector or educational environment.

Key Responsibilities

Accounting Operations

• Support daily accounting activities for the district's Business & Finance department.
• Record and maintain accurate financial transactions.
• Assist with general ledger activities and account coding.
• Review financial documents for accuracy and completeness.
• Maintain organized accounting files and supporting documentation.
• Assist accounting staff with month-end and year-end procedures.

Accounts Payable

• Process vendor invoices and payment documentation.
• Review invoices for proper approvals, coding, and supporting documentation.
• Match invoices with purchase orders and receiving documentation when applicable.
• Communicate with schools, departments, and vendors regarding outstanding invoices.
• Track outstanding payments and assist with resolving discrepancies.
• Maintain accurate accounts payable records.

Accounts Receivable & Deposits

• Assist with recording incoming payments and receipts.
• Prepare and maintain deposit documentation.
• Reconcile receipts with supporting records.
• Monitor outstanding receivables and follow up on discrepancies.
• Assist with account balances and payment records.

Reconciliations

• Assist with bank and account reconciliations.
• Compare financial records and identify discrepancies.
• Research differences and coordinate corrections with appropriate staff.
• Maintain reconciliation documentation and supporting schedules.

Purchasing & Procurement Support

• Assist with purchase orders and purchasing documentation.
• Review purchasing records for appropriate coding and approvals.
• Coordinate with district departments regarding purchasing requirements.
• Maintain vendor and purchasing records.
• Assist with tracking expenditures against approved budgets.

Budget & Financial Reporting Support

• Assist with maintaining budget-related records.
• Enter and update financial information in district accounting systems.
• Prepare routine financial reports, spreadsheets, and schedules.
• Assist with expenditure tracking and account monitoring.
• Provide supporting information for financial reviews and audits.

Payroll & Employee Accounting Support

• Assist with accounting-related payroll documentation when requested.
• Coordinate with payroll personnel regarding financial records and adjustments.
• Maintain documentation related to employee reimbursements and other approved payments.
• Assist with reviewing payroll-related accounting entries.

Vendor & Department Communication

• Respond to routine questions from vendors, employees, school staff, and district departments.
• Research invoice, payment, account, and purchasing questions.
• Communicate professionally regarding payment status and documentation requirements.
• Escalate complex financial issues to appropriate Business & Finance personnel.

Records & Compliance Support

• Maintain organized financial records in accordance with district procedures.
• Assist with preparation of documentation for internal and external audits.
• Follow district policies related to purchasing, accounting, documentation, and financial controls.
• Protect confidential financial and employee information.
• Assist with public-record and documentation requests as directed.

Administrative Support

• Maintain spreadsheets, financial logs, and accounting schedules.
• Prepare correspondence and routine financial documentation.
• Assist with filing and document management.
• Support special accounting projects and financial initiatives.
• Perform other duties related to the Business & Finance department as assigned.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2–4 years of accounting, bookkeeping, accounts payable, accounts receivable, or financial administration experience preferred.
• Strong understanding of basic accounting principles.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to maintain confidential information.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel, Google Sheets, or similar spreadsheet applications.
• Ability to learn and effectively use accounting and financial-management software.

Preferred Qualifications

• Previous experience in a school district, government agency, nonprofit, or other public-sector organization.
• Familiarity with fund accounting or governmental accounting practices.
• Experience with purchase orders and public-sector procurement processes.
• Experience with accounting software or school financial-management systems.
• Experience supporting audits and financial reporting.
• Familiarity with Pennsylvania school district financial procedures is a plus.

Core Competencies

• Accounting Administration
• Accounts Payable
• Accounts Receivable
• Financial Recordkeeping
• Reconciliation Support
• Invoice Processing
• Purchasing & Procurement
• Budget Tracking
• Data Entry Accuracy
• Spreadsheet Management
• Financial Documentation
• Vendor Communication
• Confidentiality
• Organization & Follow-Up
• Problem Solving

Performance Expectations

Success in this role is demonstrated by:

• Accurate and timely processing of financial transactions.
• Well-organized accounting documentation.
• Prompt identification and follow-up of discrepancies.
• Accurate invoice and purchasing records.
• Reliable support for reconciliations and financial reporting.
• Professional communication with vendors, employees, and district departments.
• Consistent adherence to district financial policies and procedures.
• Strong support of month-end, year-end, and audit activities.

Pay: $26.02 - $31.34 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $26 - $31