Bookkeeper

JOB SUMMARY: The job of the School Bookkeeper was established for the purpose/s of providing support to department activities with specific responsibility
for an array of fiscal services for the student body and school site activities/athletics;
conveying and updating fiscal information; and ensuring that fiscal practices are followed
and disbursement of funds are within proper and legal guidelines.
QUALIFICATIONS: Job-related experience is required. EDUCATION: High School diploma
or equivalent.
REPORTS TO: This job reports to the School Site Principal
FLSA STATUS: NONEXEMPT: Employees primarily performing work that is subject to the
overtime provisions of the Fair Labor Standards Act. Overtime pay is required.

SEE: https://hr.umn.edu/HR-Community/Job-Family-and-Classification/FLSA-Exempt-and-Nonexempt-
JOB GOAL: Responsibilities include working under direct supervision using standardized

procedures; leading, guiding, and/or coordinating others; and monitoring budget expenditures.
Utilization of some resources from other work units is often required to perform the job's
functions.
ESSENTIAL FUNCTIONS:
Compiles financial information related to the school site (e.g. accounts payable/receivables,
collecting, verifying, depositing all monies collected, writing receipts, preparing documentation
for payroll department on certificated, classified staff and substitutes, etc.).
• Maintains financial records related to student activities and/or events (e.g. ticket sales,
yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of
ensuring completeness and availability of records and compliance with district policy and
state and other guidelines.
• Monitors financial procedures with individuals responsible for school site financial
operations (e.g. student activities, fundraisers, bookstore, Athletic Department, student
clubs, etc.) for the purpose of providing services within established guidelines.
• Responsible for verifying payroll/time entry for all employees and substitutes to ensure
reporting accuracy. Communicates and resolves payroll/time entry discrepancies with the
payroll department and/or employees as needed.

• Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook
purchases, etc.) for the purpose of ensuring the accuracy and timely completion of
transactions. • Collects / Approves field trip finance forms and documents for the purpose
of ensuring the accuracy and timely completion of transactions.
• Performs general clerical functions (e.g. answering telephone, distributing mail,
packages, supplies, scheduling, copying, faxing, etc.) for the purpose of supporting site
activities.
• Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies
of collection logs). • Prepares written materials and electronic financial information (e.g.
receipt report, student fees, gifts/donations, etc.) for the purpose of documenting
activities, providing references, conveying information, and complying with established
financial, legal, and/or administrative requirements.
• Administers basic first aid and medication as may be required due to the unavailability by
a nurse.
• Processes financial information (e.g. all purchase orders, accounts payable, payments for
officials/security for home athletic events, etc.) for the purpose of updating and
distributing information, authorizing for action, and/or complying with established
accounting practices. Researches discrepancies in financial information and/or
documentation for the purpose of ensuring the accuracy and adhering to established
procedures prior to processing.
• Responds to inquiries and/or initiate requests for information (staff, administration,
vendors, warehouse, District staff, etc.) regarding financial information for the purpose of
providing information, direction, purchasing, and/or referral.
• Reconciles financial data for the purpose of maintaining accurate account balances and
ensuring compliance with established accounting practices.
• Performs other related duties as assigned for the purpose of ensuring the efficient and
effective functioning of the work unit.
• Performs ALL other duties assigned by the Principal and/or Director of Schools.
TEMPERAMENT (Personal Traits):
• ABILITY is required to schedule activities and work with a wide diversity of individuals,
gather and/or collate data, and use basic math and job-related equipment. Flexibility is
required to work with others in a variety of circumstances, work with data utilizing
defined but different processes, and operate equipment using standardized methods.
Problem-solving is required to identify issues and create action plans. Problem solving
with data requires independent interpretation of guidelines, and problem solving with
equipment is limited to moderate. Specific ability-based competencies required to
satisfactorily perform the functions of the job include establishing and maintaining
constructive work relationships, adapting to changing work priorities, maintaining
confidentiality, being attentive to detail, effective communication, working with frequent
interruptions, and working flexible hours.

CAPACITY AND ABILITY REQUIREMENTS:

• SKILLS are required to perform single, technical tasks with a potential need to upgrade
skills in order to meet changing job conditions. Specific skill-based competencies
required to satisfactorily perform the functions of the job include customer service,
problem-solving, performing standard bookkeeping, applying pertinent policies,
regulations, and/or laws, preparing and maintaining accurate records, and operating
standard office equipment, including pertinent software applications.
• KNOWLEDGE is required to perform a variety of basic math functions, read a variety of
manuals, write documents following prescribed formats, present information to others,
and solve practical problems. Specific knowledge-based competencies required to
satisfactorily perform the functions of the job include business telephone etiquette,
bookkeeping principles and practices, standard office machines, methods and practices of
office operations, and basic computer applications (proficient in Microsoft Office Word
and Excel).
TERMS OF EMPLOYMENT: 180 Days
SALARY: CCS Support Staff Pay Scale; General Purpose School Budget line: 72410-161.
EVALUATION: Site Level Principal based upon yearly audits.
PHYSICAL DEMANDS:
The usual and customary methods of performing the job's functions require the following
physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and
balancing; frequent stooping, kneeling, crouching, and/or crawling; and significant fine finger
dexterity. Generally, the job requires 70% sitting, 15% walking, and 15% standing. The job is
performed in a generally hazard-free environment and in a clean atmosphere.

WORK CONDITIONS: Normal working environment.
GENERAL REQUIREMENTS: The above statements are intended to describe the general
nature and level of work being performed by the person assigned to this position. They are not
intended to be a complete list of responsibilities, duties, and skills required of personnel so
assigned. The Elementary/Middle Bookkeeper is in daily contact with office personnel,
teachers, students, administration, the general public, and other work-related personnel. The
ability to handle complaints, express a service-oriented attitude, communicate effectively with
others, and work with limited supervision is vital.
NON-DISCRIMINATION POLICY
The Cannon County Board of Education does not discriminate because of age, race, color,
gender, national origin, disability, religion, genetics, creed, or veteran status in the provision of
services, programs or activities, or in employment opportunities or benefits. The Cannon
County School System is an Equal Opportunity Employer and member of TN Drug-Free

Workplace. Employees or applicants who need reasonable accommodations should contact
Human Resources for assistance.