Accounting Specialist

About Candor Expedite, Inc.

Candor Expedite’s team has over 100 combined years of shipping and logistics experience. Shipping and logistics may be our passion, but working at Candor is what brings us joy. Candor Expedite provides a winning environment where its employees are able to learn on the job, exceed in a fast-paced and hardworking industry, and excel professionally with Candor’s culture, benefits, and career opportunities.

Accounting Specialist

Department: Accounting Reports to CEO

Job Summary

Accounting Leads oversee the accounting department functions with a focus on ensuring the timely and accurate delivery of financial statements and reporting. The Accounting Lead provides support to and is a critical part of Candor’s accounting department. The Accounting Lead works with management and clients, vendors, and teammates daily. Duties include the daily processing of accounts payable, accounts receivable transactions, and collections, which must be performed accurately and efficiently.

General Responsibilities

Accuracy and Compliance:

• Verify figures, postings, and documents for correct entries, mathematical accuracy, and proper codes.
• Classify, record, and summarize numerical and financial data using journals, ledgers, or computer systems.
• Ensure compliance with federal, state, and company policies, procedures, and regulations.
  
  

Transaction Management

• Process debits, credits, and account totals.
• Receive, record, and deposit cash, checks, and vouchers accurately and efficiently.
• Manage all customer invoicing and supplier bills, ensuring proper approvals, coding, and compliance.
• Oversee the weekly check run process.
  
  

Financial Reporting And Reconciliation

• Compile statistical, financial, and accounting reports detailing cash receipts, expenditures, accounts payable/receivable, and profit/loss.
• Reconcile discrepancies in records and report any issues promptly.
  
  

Automation And Process Improvement

• Assist in updating and improving company automation systems for accounting.
• Document all process changes and ensure they are stored securely in the accounting department's shared drive.
  
  

Collaboration And Communication

• Collaborate with department managers to address accounts payable inquiries and vendor issues.
• Serve as the primary point of contact for client billing inquiries, disputes, and payment arrangements.
  
  

Cash And AR/AP Management

• Prepare and send weekly cash reports and AR/AP notes to the CEO.
• Ensure timely collections by proactively following up on outstanding invoices and working closely with the sales team and management to obtain all necessary information for payment resolution.
• Monitor aging reports, escalate delinquent accounts as necessary, and implement strategies to improve the collections process and reduce overdue balances.
  
  

Client Statements

• Prepare and send accurate account statements to clients regularly, ensuring clear communication of balances due.
  
  

Credit And Vendor Management

• Pull and analyze credit reports for new clients, submitting them to the CEO for credit limit approval.
• File all credit reports for easy access on the shared drive.
• Maintain vendor records, including obtaining W-9s from new vendors and updating tax information and IDs as necessary.
  
  

File Organization

• Maintain organized electronic filing systems, removing outdated documentation and implementing efficient processes for data storage.
  
  

Additional Responsibilities

• Perform other duties or special projects as needed.
  
  

Job Qualifications

• Associate degree or equivalent work experience.
• Minimum of one year of relevant work experience in finance, accounting, or related role.
  
  

Skills

• Excellent written and verbal communication skills
• General office or bookkeeping knowledge
• Data entry
• Math and reasoning
• Accuracy
• Attention to detail
• Critical thinking
• Time management