What are the responsibilities and job description for the Projects Administrative Assistant position at Candela Systems?
Projects Administrative Assistant
Hawthorne, NY | Full-Time | In Person
$25–$30 per hour Overtime Eligibility
Join a Team That Builds More Than Electrical Projects
Candela Systems Corporation has been delivering exceptional electrical solutions since 1994. From commercial construction and municipal infrastructure to EV charging stations, lighting systems, low voltage, fire alarm, and security projects, we help power businesses and communities throughout the East Coast and the Caribbean.
We’re looking for a highly organized Projects Administrative Assistant who enjoys keeping projects on track, supporting project managers, solving problems, and working with customers, vendors, and field teams.
If you’re someone who thrives in a fast-paced environment where every day is different, we’d love to meet you.
What You’ll Do
As a key member of our Projects Department, you’ll help ensure projects are organized, documented, and moving forward from award through closeout.
Your responsibilities will include:
- Supporting Project Managers with the administrative and financial coordination of multiple electrical projects.
- Preparing project documentation, contracts, purchase orders, submittals, permits, and closeout documents.
- Coordinating project schedules, pre-construction meetings, inspections, and project handoffs.
- Assisting with customer communication, invoicing, change orders, and project reporting.
- Tracking project progress and maintaining accurate project records.
- Coordinating with vendors, subcontractors, customers, and field personnel.
- Monitoring project documentation to ensure deadlines and contract requirements are met.
- Assisting with bid preparation and project startup activities.
- Helping ensure projects transition smoothly from estimating through completion.
What We’re Looking For
Required Qualifications
- 2 years of administrative experience in construction, project coordination, project administration, or a related field.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency with Microsoft Office, including Excel, Outlook, and Word.
- Self-motivated with the ability to work independently and collaboratively.
- Strong customer service mindset and problem-solving skills.
Preferred Qualifications
- Bilingual (English/Spanish).
- College degree or equivalent work experience.
- Experience working with projects, subcontractors, project documentation, or construction scheduling.
Why Join Candela Systems Corporation?
At Candela Systems, you’ll be part of a team that values Family, Excellence, Education, Fun, and Fulfillment.
We believe in investing in our employees and providing opportunities for professional growth.
You’ll enjoy:
- Competitive hourly pay.
- Overtime opportunities.
- On-the-job training and mentorship.
- Continuing education and professional development.
- Opportunity to earn industry certifications.
- Stable company with more than 30 years of success.
- Collaborative and supportive team environment.
Benefits
- 401(k) Retirement Plan
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Paid Vacation
- Paid Sick Time
- Paid Holidays
Schedule
Monday-Friday | 8-hour shift
Occasional overtime may be required based on project needs.
Ready to Join Our Team?
If you’re organized, dependable, and enjoy being the person who keeps projects moving, we’d love to hear from you.
Apply today and become an important part of a company that’s building the future of electrical infrastucture.
Salary : $25 - $30