Fleet & Equipment Admin

Campos Equipment Company is growing and we're looking for a Fleet & Equipment Admin to join our team in Denver and this will be a hybrid position. The Fleet / Equipment Administrator is responsible for the day-to-day administration, maintenance coordination, and performance tracking of the company’s fleet vehicles and equipment. This role ensures that all fleet and equipment assets are safe, reliable, cost-effective, and compliant with federal, state, local, and company regulations. The position supports preventive maintenance programs, vendor coordination, data tracking, and lifecycle management to maximize uptime and operational efficiency.

Key Responsibilities

• Maintain and update fleet and equipment records, including hours, mileage, inspections, and maintenance history, to ensure adherence to preventive maintenance (PM) programs.
• Coordinate and oversee routine maintenance, inspections, and repairs with internal teams and external vendors to minimize downtime and control costs.
• Monitor fleet and equipment condition to ensure all assets are safe, reliable, and operational.
• Ensure compliance with all applicable federal, state, and local regulations, including DOT, OSHA, and company safety and maintenance policies.
• Track, analyze, and report fleet performance metrics such as fuel usage, maintenance costs, utilization, and repair trends.
• Assist in developing, implementing, and improving preventive maintenance schedules, procedures, and best-practice policies.
• Support vehicle and equipment lifecycle management, including acquisition, assignment, replacement planning, and decommissioning.
• Maintain accurate documentation for inspections, maintenance, warranties, registrations, and regulatory compliance.
• Communicate effectively with operations, safety, and management teams regarding fleet status, issues, and improvement opportunities.
• Assist with budgeting, forecasting, and cost-control initiatives related to fleet and equipment operations.
• Provide training or coordination support to maintenance staff or operators to ensure proper equipment use and upkeep.
• Respond to urgent or after-hours maintenance issues as needed to support business operations.
  
  

Required Qualifications

• Proven experience in fleet administration, vehicle maintenance, equipment maintenance, or a related field.
• Working knowledge of preventive maintenance programs, vehicle/equipment repair processes, and safety standards.
• Strong organizational skills with the ability to manage multiple assets, vendors, and priorities simultaneously.
• Proficiency with Microsoft Excel and other data tracking or reporting tools.
• Ability to analyze maintenance and operational data to support informed decision-making.
• Excellent communication, documentation, and problem-solving skills.
  
  

Pay: $55,000-65,000/year, depending on experience

Preferred Qualifications

• Experience with fleet management or asset management software systems.
• Familiarity with DOT, OSHA, and other regulatory compliance requirements related to fleet and equipment operations.
• Background in construction, utilities, transportation, or heavy equipment environments.
• Basic understanding of budgeting, cost analysis, and vendor contract management.
• Associate’s degree or relevant technical training in fleet management, automotive technology, logistics, or a related field.
  
  

Work Environment

• Combination of office and field/jobsite environments.
• May require flexibility in schedule to address urgent maintenance or operational needs.
• Occasional travel to vendor locations or job sites may be required.