What are the responsibilities and job description for the Administrative Assistant/Teaching Assistant position at Campbellsville University?
Job Description
BS - Finance
Key Responsibilities - Administrative
BS - Finance
Key Responsibilities - Administrative
- Serve as front-desk reception: greet visitors, answer phones, monitor shared inboxes, and route inquiries.
- Manage office calendar; create blocks/links, confirm appointments, send reminders, manage waitlists, and no-shows.
- Coordinate room bookings, sign-in sheets, and basic event set-up.
- Maintain office organization: supply inventory, print/copy stations, filing (digital & physical).
- Draft/proof routine correspondence, flyers, and forms; keep shared folders and templates up to date.
- Maintain accurate client records and case notes per CBFL policies and data-security standards.
- Support intake/check-in, document scanning, and appointment confirmations during tax season.
- Handle sensitive documents in compliance with IRS and CBFL procedures.
- Track volunteer schedules and certifications; help organize site signage and resource stations.
- Preferred: Complete IRS VITA certifications.
- Assist with grading of objective assignments per rubric, prepare classroom materials (handouts, slides) and upload resources
- Provide tutoring/workday support during scheduled sessions; assist with attendance/proctoring per policy.
- Order required materials for tax planning and financial planning sessions (forms, folders, calculators, toner).
- Assist with outreach (table, flyers, campus announcements) and day-of event support.
- Other duties as assigned