Senior Accounting Coordinator

The Association Financial Services Coordinator serves as a key partner to the Association Accounting team, supporting daily accounting functions, financial projects, and process enhancements. The role ensures accounting operations run smoothly by resolving platform issues, coordinating with banking partners, and implementing system and workflow improvements. In collaboration with the VP of Association Accounting, the Coordinator advances department initiatives and creates capacity for strategic planning and high-level financial priorities.

Technical & Platform Support

·       Serve as the first line of defense for technical questions and troubleshooting.

·       Manage and troubleshoot Vantaca Pay, Paylease, Square, and other payment platforms.

Corporate Accounting Support & Training

• Act as Association Accounting Trainer:
  

o   Perform initial trainings of new-hires and develop training materials.

o   Schedule and conduct supplemental training sessions as needed.

o   Answer day-to-day accounting process inquiries from staff.

• Oversee accounting-related projects and improvements, with supervisor oversight.
  
• Support corporate 1099 compliance and reporting.
  
•  Monitor accounting dashboards and follow up on task completion. (once we have proper monitoring metrics in place)
  

Banking & Financial Coordination

•   Assist with investment opportunities, loan sourcing, loan implementation, and ongoing loan processes.
  

·       Oversee Positive Pay processes (checks and ACH).

·       Manage Association credit cards, including user setup and escalations.

Association Financial Operations

•   Coordinate remote bookkeeper mail and ensure task routing is accurate and timely.
  
•   Function as AR intermediary, implementing process improvements with oversight.
  
•  Serve as on-site A/R manager when needed.
  
•  Expert in collection settings and configurations to align with community needs.
  
• Prepare rush or complex estoppels, including coordinating pay in full calculations in line with amortization schedules and loan paydowns with the bookkeeper/controller.