Accounting Transition Bookkeeper/Assistant

We are seeking a detail-oriented and organized HOA/Condo Accounting Transition Bookkeeper/Assistant to assist in the smooth transition of financial operations for incoming homeowner’s associations (HOAs) and condominiums. This role will support the transition of accounting systems, processes, and financial reporting, ensuring that all records are accurate and up to date. The ideal candidate will have experience in HOA and condominium accounting, a strong understanding of financial transactions, and excellent organizational skills.

Key Responsibilities:

1. Accounting System Transition:
   
• Assist in onboarding new HOA’s and condominiums into our accounting system.
  
• Ensure the accurate migration of financial data (e.g., transactions, balances, invoices).
  
• Work closely with management and IT staff to ensure all financial data is securely transferred.
  
2. Reconciliation & Reporting:
   
• Reconcile bank statements, accounts payable, and accounts receivable monthly.
  
• Assist in preparing financial reports, including balance sheet, income statement, and supporting schedules.
  
3. Record Keeping:
   
• Maintain accurate and up-to-date financial records for the HOA/condominiums assigned.
  
• Update contact information and payment methods for vendor and utility accounts.
  
• Organize and track financial documents related to invoices, receipts, and payments.
  
4. Collaboration:
   
• Collaborate with HOA/condo board members and property managers to resolve financial discrepancies or issues.
  
• Provide support to senior accountants or the Transition Controller in any financial tasks related to the transition.
  
5. Client Communication:
   
• Communicate with HOA/condo Board members regarding AP or financial questions.
  
• Respond to inquiries from vendors regarding outstanding invoices.
  
6. Administrative Assistance:
   
• Perform general administrative tasks related to accounting and bookkeeping.
  
• Assist in maintaining and organizing financial documentation for audits or compliance checks.
  
7. Assist in Special Projects:
   
• Participate in special financial projects as needed, including budgeting, forecasting, and other transition-related tasks.