What are the responsibilities and job description for the Surgery Center Purchasing Specialist, FT40 position at CAMPBELL CLINIC PC?
Note: This is a full-time position, working 40 hours per week.
POSITION SUMMARY
The Purchasing Specialist reviews and selects clinical and physical therapy merchandise for order, handles inventory distribution and storage, and is responsible for the replenishment of inventory without open-to-buy capability.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
1. Coordinates centralized procurement of all supplies, equipment, and services necessary for the efficient operation of the Clinic.
2. Places all orders with the vendor. Receives all invoices and forwards them for payment with appropriate paperwork.
3. Establishes and maintains a master inventory system and monitors procedures for inventory control and purchasing guidelines. Also maintains current reference, quote, and catalog files.
4. Meets with vendors to obtain product and pricing information.
5. Reviews requests for equipment, supplies, and other items to ensure that requisitions meet Clinic policies.
6. Assures supplies and inventory are ordered in a timely manner, and notifies appropriate departments of backorders and shipping dates, and seeks alternative vendors as appropriate.
7. Organizes receipts or ordered supplies and equipment and ensures timely and accurate distribution of materials to the appropriate Clinical areas.
8. Located missing packages and packing slips. Contact vendors when problems arise with shipments, and will seek solutions as needed.
9. Handles all returns for medical and office supplies for 5 clinical and physical therapy locations.
10. Reconciles and performs final review of all invoices, identifying discrepancies to ensure vendor adherence to negotiated prices and established terms, and assures all credits have been issued and entered.
11. Maintains good working relationships with clinic vendors.
12. Researches new products/services as requested and screens potential new vendors (gathers quotes, information, and sets up appointments to meet).
13. Ensures confidentiality of all price quotes from other vendors, departments, and employees.
14. Records price changes into the system and notifies appropriate individuals as necessary.
15. Tracks down all products that have been recalled and returns them to the vendor or discards them as advised.
16. Attends ASC meetings and in-service educational opportunities as required.
17. Participates in activities that improve the quality of overall ASC operations, including the identification of opportunities for cost reductions and efficiencies.
18. Regular and predictable attendance.
19. Ability to work in a cooperative manner with others.
20. Performs other duties as assigned.
SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED)
Experience: 2-5 years of previous experience in maintaining and overseeing inventory in a medical setting. Must have knowledge of commonly used concepts, practices, and procedures within the purchasing field. Experience with MAS90 is a plus. Requires excellent organizational skills.
Computer Skills: Must be computer literate. Basic computer skills and keyboard usage are required.
Campbell Clinic offers a lucrative benefit package to support employees and their families.
- Medical / Dental / Vision Insurance
- HRA Option
- Flexible Spending Account
- Basic Life Insurance
- Voluntary Life Insurance Option
- Long-Term Disability
- Voluntary Short-Term Disability
- Accident Insurance
- Critical Illness Insurance
- 401(k) Plan Matching Profit Sharing
- Employee Assistance Program
- Paid Time Off
- 8 Paid Holidays
ADA Disclaimer
In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.
Equal Opportunity Employer/Veterans/Disabled