Construction Project Administrator

Founded in 1978, CAMP Facility Services offers a vibrant work environment and a strong commitment to quality, accessible support, and holistic project management. We prioritize relationships with clients and staff alike, treating everyone like family.

Specializing in commercial construction and building maintenance, we serve construction managers, property managers, and building owners across diverse sectors. Our mission emphasizes partnership, continuous improvement through teamwork and education, and exceeding expectations to build lasting relationships based on respect and professionalism.

Position Summary:

The Project Administrator plays a critical role in supporting the successful execution of construction and renovation projects through strong administrative, operational, and project coordination support. This position serves as a key resource for Project Managers, Superintendents, and field teams by maintaining accurate project documentation, coordinating schedules, assisting with procurement activities, and ensuring compliance with project requirements.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is responsible for supporting project workflows, permit and inspection coordination, document control, material procurement assistance, and various administrative functions that help keep projects on schedule and operate efficiently.

Type of work: Full time, on site reporting to the San Francisco Office 

How you will contribute to our TEAM:   

• Project Administration & Coordination
  • Support Project Managers and field teams with scheduling, project tracking, and coordination of project activities.
  • Assist with material procurement, purchase orders, equipment requests, and delivery coordination.
  • Coordinate permits, inspections, subcontractor requirements, and other project-related administrative tasks.

• Documentation & Compliance

  • Maintain accurate and organized project documentation, including daily reports, photos, permits, RFIs, submittals, change orders, and closeout documents.
  • Ensure project records are complete, current, and compliant with company and client requirements.
  • Manage digital and physical filing systems and support document control processes.

• Financial & Operational Support

  • Assist with invoice processing, job cost tracking, and labor reporting.
  • Enter and maintain project information within project management and accounting systems.
  • Support procurement tracking, inventory records, and other operational reporting needs.

• Team Support & Communication

  • Provide administrative support to Project Managers, Superintendents, and Operations leadership.
  • Facilitate communication between office staff, field teams, vendors, and subcontractors.
  • Support efficient workflows and contribute to continuous process improvement initiatives.

 Knowledge, Skills, Ability, & Experience

• Qualifications
  • High school diploma or equivalent required; associate or bachelor’s degree preferred.
  • Minimum 3 years of administrative, project coordination, or construction support experience preferred.
  • Experience supporting multiple projects in a fast-paced environment.

• Skills & Competencies

  • Strong organizational, time-management, and multitasking abilities.
  • Exceptional attention to detail and accuracy.
  • Excellent verbal and written communication skills.
  • Ability to prioritize workloads, meet deadlines, and adapt to changing project demands.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
  • Experience with construction management software (Procore).
  • Ability to work independently while collaborating effectively with project teams, subcontractors, vendors, and clients.
  • Professionalism, discretion, and the ability to maintain confidential information.

Why join our CAMP?

Our employees are encouraged to take advantage of an array of benefits and opportunities, including:

• Health Benefits - Medical, Dental & Vision
• 401K and Company Match Benefits
• Paid Holidays, Vacation, and Personal Time Off
• 1 Paid Day Off for Community Service
• Employee Referral Bonuses
• Advancement Opportunities

CAMP is an EOE, compensation is DOE.