Deputy Clerk - Juvenile Court

Deputy Clerk

Juvenile Court

FLSA: Exempt

Minimum Pay: $15.09/hourly

Job Summary

This position provides clerical, administrative, and customer service support of the office of the Juvenile Court.

MAJOR DUTIES

• Prepares documents for court, including the preparation of summons and subpoenas; organizes files; prepares orders to appoint attorneys.
• Attends hearings; prepares court notes.
• Enters new cases; updates information; enters court dates into computerized calendar.
• Reviews and amends orders; disperses orders to parties.
• Prepares a variety of regular and special reports.
• Prepares Termination of Parental Rights packages; sends copies to newspaper and attorneys; schedules special hearings.
• Schedules emergency hearings; prepares orders to appoint attorneys.
• Prepares documents for filing with Appeals Court.
• Schedules guardianship hearings.
• Answers telephone and greets visitors; provides information and assistance.
  
  

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. The omission of specific statements of duties or responsibilities does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned

Knowledge Required By The Position

• Knowledge of Juvenile Court policies and procedures.
• Knowledge of record retention principles and practices.
• Knowledge of computers and job-related software programs.
• Skill in the use of short hand.
• Skill in drafting court orders.
• Skill in the use of modern office equipment.
• Skill in the provision of customer services.
• Skill in establishing priorities and organizing work.
• Skill in problem solving.
• Skill in interpersonal relations.
• Skill in dealing with the public.
• Skill in oral and written communication.
  
  

SUPERVISORY CONTROLS

The Judge assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include the Official Code of Georgia and court policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied administrative, customer service, and clerical duties. Strict timelines contribute to the complexity of the position.
• The purpose of this position is to provide support for the day-to-day operations of the court office. Successful performance contributes to the efficiency and effectiveness of court operations.
  
  

CONTACTS

• Contacts are typically with co-workers, other county employees, judges, attorneys, and members of the general public.
• Contacts are typically to exchange information, resolve problems, motivate persons, and provide services.
  
  

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while standing or walking. The employee occasionally lifts light objects.
• The work is typically performed in an office.
  
  

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.