What are the responsibilities and job description for the Administrative Assistant position at Cam Tech School of Construction and Bookstore?
We are seeking a dynamic and highly organized Administrative Assistant to join our team and support daily office operations with enthusiasm and professionalism. This vital role ensures smooth administrative workflows, excellent customer service, and efficient office management. The ideal candidate will bring a positive attitude, strong multitasking skills, and a passion for helping others thrive in a small office environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a collaborative workplace.
- Manage reception desk responsibilities, greeting visitors and clients with warmth and professionalism
- Operate multi-line phone systems, directing calls accurately and courteously
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Perform data entry tasks using Microsoft Office
- Support calendar management by scheduling email reminders efficiently
- Provide exceptional customer service by addressing inquiries promptly and professionally
- Assist with clerical tasks such as proofreading documents and preparing correspondence,
- Manage office supplies inventory, reorder stock as needed to maintain smooth operations
- Support office management tasks including organizing files, maintaining office equipment, and coordinating with vendors
- Occasionally lift 60 pounds
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Payment handling including cash, checks, credit cards
- Shipping and packing experience
- Scanning, filing, organizing documents
- Maintaining office organization, supplies, inventory and general tidiness
- Excellent phone etiquette with experience managing multi-line phone systems
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Familiarity with QuickBooks for bookkeeping and financial record-keeping is a plus
- Strong typing skills coupled with attention to detail for proofreading and data entry tasks
- Reliable, quick learner, ability to multi-task, enjoys communicating with clientele over the phone, in person and via email, works well with others
- Exceptional customer service skills with a friendly, professional demeanor
- Ability to manage time effectively in a periodically, fast-paced environment while prioritizing tasks
- Join us as an Administrative Assistant to be the backbone of our office operations! Your proactive approach will help foster an organized, welcoming environment where clients feel valued and staff can excel. We value your dedication to excellence in administrative support—apply today to become an essential part of our team!
Pay: $17.00 - $28.00 per hour
Benefits:
- Health insurance
- Paid time off
Work Location: In person
Salary : $17 - $28