Payroll Specialist

Who are we?

At Calumet we deliver innovative specialty products trusted by companies across the globe. We are the foundation to everyday essential products that help millions of people live and thrive. We are headquartered in Indianapolis and have numerous production locations in the US. We are customer focused and utilize our values of collaboration and entrepreneurship to grow the business. We offer a dynamic, high-performance environment where team members can have real input and impact on our business. If you’re ready to roll up your sleeves, treat the business as if it is your own and add value accordingly, come see why we’re Calumet Proud!

PURPOSE:

The Payroll Specialist processes both bi-weekly hourly payrolls and semi-monthly salaried payrolls for approximately 1,600 employees. Payrolls are multi-state and multi-union.

KEY OBJECTIVES AND RESPONSIBILITIES:

• Responsible for full ownership of the payroll process and independently processes the bi-weekly and semi-monthly payroll through Ceridian
• Reconcile voluntary payroll deductions and submit payment requests
• Prepare monthly, quarterly, annual, and ad hoc reports
• Process garnishments which include child support and tax levies
• Process special wage/salary payouts and adjustments via off-cycles
• Respond to employee inquiries about payroll and payroll related matters
• Provide excellent customer service to employees and HR Team members
• Compile payroll data such vacation time, insurance and 401(k) deductions
• Maintain paid time off and vacation accrual file quarterly
• Recommend and participate in the development of new procedures and policies related the operation of payroll
• Issue W-2 Wage and Tax Statement reprints
• Respond to and collect audit selection requests and data
• Comply with local, state, and federal laws for taxes, vacation pay, termination pay, etc.
• Investigate payroll discrepancies using contract knowledge and partnership with HR
• Manage vendor and court relationships for garnishments, including interrogatories and data submission to third-party vendors
• Support payroll operations within union environments, ensuring adherence to collective bargaining agreements
• Handle payroll tax reporting, maintain vendor relationships, and lead remediation efforts for tax discrepancies or fallout
  
  

REQUIRED EDUCATION/EXPERIENCES:

• Bachelor's degree in Human Resources, Business, or related field
• 3 years payroll or related accounting experience
  
  

PREFERRED EDUCATION/EXPERIENCES:

• Strong Excel skills including usage of common formulas (i.e. Sum, V-lookup, IF statements, etc.)
• Ability to organize and maintain written standard procedures
  
  

COMPETENCIES:

• Teamwork - Must work well in a team environment and have willingness to collaborate and share ideas
• Time Management - Ability to manage time and complete multiple tasks while continually meeting deadlines
• Technical / Functional Expertise - Must have strong computer skills, including MS Excel and Outlook
• Communication - Must possess excellent verbal and written communication skills
• Customer Orientation - Proactive self-starter with a customer-focused approach to timely issue resolution
• Interpersonal Skills - Proficient written, verbal, and interpersonal skills to effectively work with employees across the entire organization
• Demonstration of Calumet Values – Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence
  
  

Salary and benefits commensurate with experience. We are an equal opportunity employer including disability and veteran. All offers of employment are conditioned upon successfully passing a drug test.