Administrative Specialist

JOB REQUIREMENTS: Essential Duties and Responsibilities include the

following. Other duties may be assigned. Performs clerical duties

including answering telephone, filing, photocopying, routes mail, and

schedules meetings. Monitors security of main door to the Sheriff\'s

Office. Screens and registers visitors. Answers varied inquiries.

Assists insurance companies, attorneys, clergy, vendors, inmate

visitors, and general public regarding traffic accident reports,

geographical directions in county, maps, photos, forms, narratives,

accident reports, and various forms. Inspects vehicle repairs, as

needed. Schedules police escorts. Collects and receipts fees. Maintains

corresponding records. Deposits revenue with Treasurer. Queries internet

and in-house records for various agencies. Transcribes, grammatically

edits, proofreads, and coordinates investigative police reports and

tapes of telephone and personal interviews for staff. Maintains and

monitors computer and manual records, files, film, and photos. Prepares

letters, memorandum, reports, agendas, minutes, and search warrants.

Performs the duties of Uniform Crime Reporting Coordinator. Analyzes,

classifies, and enters all information gathered by the patrol and

investigative staff relating to incidents occurring within the County.

Updates disposition information and prepares reports. Maintains records

and accounting for jail huber and commissary financial accounts.

Prepares bank deposits and account reconciliation. Coordinates criminal

and civil processes, ensuring compliance with Wisconsin Statutes.

Maintains records, performs accurate bookkeeping and accounting, and

prepares reports. Procures quotes for equipment and supplies from

outside vendors. Maintains the clothing allowance accounts for staff.

Prepares deputy cards, deputy forms, and oath of office forms for all

deputies of Calumet County. Maintains and updates in-house warrant files

for Calumet County warrants. Maintains financial account for bonds

received for Calumet County and other jurisdictions. Processes and pays

bills and requisitions supplies on the County\'s financial system.

Processes expense vouchers. Acts as a backup to the Evidence Custodian

in their absence. Serves as Records Representative for the Sheriff\'s

Office. Attends meetings as required. It is unlikely that an employee

will perform all the duties listed on a regular basis, nor is the list

exhaustive in the sense it covers all the duties an employee may be

required to perform. The examples are merely indicative, not

restrictive. Supervisory Responsibilities This job has no supervisory

responsibilities. \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Good

knowledge of legal practices and procedures. Good knowledge of business

English, legal terminology, spelling, and composition. Good knowledge of

simple bookkeeping. Good knowledge of departmental programs, operations

and policy with respect to general function performed. Considerable

knowledge of legal requirements for criminal and civil processes.

Ability to perform a variety of complex clerical tasks. Ability to type

at a minimum of 50 w.p.m., transcribing from machine and transcription.

Ability to follow complex oral and written instructions. Ability to

accept responsibility and exercise independent judgement. Ability to

maintain the confidentiality of departmental practices. Ability to

maintain effective public working relationships and work closely with

all law enforcement agencies/officials, other county employees, and the

general public. \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:

www.calumetcounty.org Other: To apply, complete required online

application. Applications accepted until position filled. Equal

Opportunity Employer. CALUMET COUNTY 206 COURT ST CHILTON, WI 53014

Contact Email Address: Victoria.halbach@calumetcounty.org Company Web

Site: www.calumetcounty.org Contact Fax: (920) 849-1475