What are the responsibilities and job description for the Accounts Payable Specialist position at CaliLaw?
CaliLaw is a premier general practice law firm dedicated to providing excellence and integrity for over 45 years. We’re prided on a professional, collaborative environment where every member of our team plays a vital role. We are seeking a detail oriented and organized Accounts Payable Specialist to join our team and handle our firm’s financial obligations. The ideal candidate will understand general billing principles, issuance of reports, and tracking of accounts payable.
Key Responsibilities
· Invoice Management. Review, construct, and process client invoices in a timely manner. This also includes tracking attorney costs regarding any work performed on behalf of the client as well as weekly and monthly annual reports on Excel, as well as performing adjustments, creating statements, and performing collections.
· Client Relations. Act as the primary point of contact regarding all kinds of payments and invoice questions.
· Monitoring Payments. Review payments and monitor payments received. Includes tracking and confirming all payments.
· Storing Records. Store receivable and payable records.
· Compliance. Maintain W-9 records and assist with year-end 1099 processing.
· File Creation. Creating new files once retainer payments are processed. Maintain a log for files opened.
· Processing Paperwork. Review paperwork as received, ensuring the appropriate pieces of paperwork are billed for.
· Order Supplies. When prompted, order the requested materials.
Qualifications
· At least one year of Accounts Payable experience.
· Proficiency in Microsoft Excel.
· Exceptional attention to detail.
· Ability to handle sensitive financial information, maintaining strict confidentiality.
· Ability to operate in a fast-paced law firm.
· Strong verbal and written skills for interacting with firm associates and clientele.
If interested, please send a completed resume to m.stivala@brianjcali.com