Payroll Technician I/II

Working Title: Payroll Technician I/II

Classification Title: Payroll Technician I/II

Posting Details

Priority Application Date (Posting will remain open until filled): Tuesday, July 14, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Payroll Technician I:

Under immediate supervision, perform standardized payroll and personnel duties necessary to appoint and pay Student and other academic employees in the PeopleSoft/CHRS and PIMS database. Provide high level of customer service to student, staff, faculty and management employees as walk-in customers at the front desk reception in Payroll Services. Provide information on payroll and personnel, and provide guidance and assistance on processing routine matters such as answering questions and communicating established policies and procedures to customers. Run daily pay warrant register reports to share with campus Disbursement Team via a secured folder. May create and maintain new hire packets. Will answer phone inquiries and look up employees in PeopleSoft/CHRS and PIMS database to resolve an inquiry or determine an appropriate Payroll Technician for resolution. Distribute in-coming mail. subpoenas, personnel records requests, audit inquiries, etc. Process Absence Management timesheet data entry if necessary. Maintain Payroll documents, i.e. timesheets, Employment Payroll Transaction forms, Employee Action Form (EAR), medical leave documents, etc. Assist with New Hire Orientations. Process a high volume of payroll invoices for the College of Continuing Education to execute immediate pay for faculty instructors. Maintain and monitor employee leave records, run queries, review, audit, reconcile and correct data, compute net pay, process time reporting records, leave accruals, entitlements, judgments, levies, garnishments, and wage withholding orders, enter payroll and personnel transactions, prepare document, verify and audit information in preparation for release of payment; respond to payroll requests; and may prepare payroll/HR data reports and worksheets.

Payroll Technician II:

Under general supervision of the Director of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions. Ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants. Employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU’s and policies. Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus ERP/HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CHRS for all transactions. The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $3,738 per month - $4,836 per month

CSU Classification Salary Range:

Payroll Technician I: $3,738 per month (Step 1) - $5,446 per month (Step 20)

Payroll Technician II: $4,037 per month (Step 1) - $5,881 per month (Step 20)

A successful candidate will be assigned at either the Payroll Technician I or II level. Classification level and salary step placement will be determined based on relevant qualifications and professional experience. Anticipated hiring rate is not expected to exceed the advertised "Anticipated Hiring Range", regardless of classification level (I or II).

Salary Grade/Range: 1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday - Friday, 8:00am - 5:00pm. Summer Hours are 7:30am - 4:00pm. Schedule is negotiable. This position may be eligible for a partial telework (hybrid) schedule, upon management approval, following a 6 months training period.

Department Information

https://www.csus.edu/administration-business-affairs/human-resources/payroll/

Minimum Qualifications

Payroll Technician I:

Knowledge: Working knowledge of general office methods, practices and procedures.

Abilities: Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Ability to acquire the skill to use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems. Ability to audit and reconcile data; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy and good judgment in responding to others; use current computer word processing and spreadsheet software programs; perform mathematical calculations; accurately enter data; follow oral and written instructions; communicate effectively with others; and read and write at a level appropriate to the position.

Experience: Equivalent to one year of general administrative experience in payroll and human resources recordkeeping and data entry which has provided the above knowledge and abilities.

Education: Any equivalent combination of education and experience which provides the required knowledge and abilities

Payroll Technician II:

Minimum Qualifications

Knowledge:

Thorough knowledge of general office methods, practices and procedures. Thorough knowledge of, or the ability to quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.

Abilities:

In addition to the Payroll Technician I abilities, must be able to: select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines; organize work, set priorities, and meet critical deadlines; establish and maintain effective working relationships with others; perform mathematical calculations; work independently; make sound decisions and recommendations regarding payroll activities; use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems; and read and write at a level appropriate to the position.

Experience:

Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities.

Education:

Any equivalent combination of education and experience which provides the required knowledge and abilities.

Documents Needed to Apply

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

For full posting details including complete required and preferred qualifications, please visit the direct link to apply.