Program Support Special Corpsmember - Administration

As a Program Support Special Corpsmember on the Administration Pathway, you will engage in CCC Program Activities in an office and associated settings. You will engage with civil service staff, other Corpsmembers, and members of the public who rely upon the CCC’s administrative services to successfully carry out, benefit from, or interact with the CCC program.

This position aims to provide training and experience to help meet the minimum qualifications for administrative classifications such as Office Technician and Management Services Technician. To help you prepare for these positions, you will engage in a number of activities and be offered hands-on and structured training opportunities in a variety of administrative skills.

Skills to be Learned, include, but are not limited to, the following:

Effective Office Communication

· Answering phone calls, taking messages, and directing inquiries to the appropriate personnel

· Organizing, scheduling and coordinating meetings, as well as preparing documents or materials in advance of and following meetings (e.g., agendas and minutes)

· Greeting and notifying appropriate staff of visitors

· Providing customer service

· Drafting correspondence

· Maintaining confidentiality when necessary

· Collaborating with others

· Build professional relationships with your team

Administrative Support

· Learn and practice typing, dictation and transcription

· Mail and document handling

· Filing and records management

· Document preparation and review

· Composition of correspondence

· Oral communications

· Statistical and other record keeping

· Cashiering

· Ordering and maintaining supplies and equipment

Supply and Material Management

· Inspecting equipment for maintenance issues

· Monitoring, and drafting orders for supplies

· Troubleshooting basic office equipment issues

· Developing organizational systems, procedures, and/or forms

· Engage with Business Services and Information Systems Services (ISS) to learn and practice proper procurement practices of IT and non-IT office products.

Time Management

· Setting and sticking to a schedule, tracking time and accomplishments

· Identifying areas for, and implementing strategies that lead to, personal and/or organizational improvement and efficiencies

Computer Competency

· Preparing and processing of office documents, engaging in data entry and report generation, and creating visual representations that showcase reports and/or support trainings

· Taking online trainings on Microsoft Office suite of programs

· Learn about processes, systems and tools such as C³, CalTravelStore, CalATERS, submitting help tickets to the Information Systems Branch, Tempo Timekeeping, etc.

· Strengthen computer typing speed and accuracy

Soft Skills

· Organizational: Strengthen your ability to manage tasks, prioritize effectively and maintain an organized work environment.

· Communication: sharpen skills for clear, concise communication.

· Attention to detail: learn strategies to ensure documents and communication are accurate.

· Problem-solving: gaining an understanding of when and how to resolve issues independently, and how to develop solutions and present options to your supervisor when approaching a challenge.

· Interpersonal skills: Understand how building strong relationships with colleagues and those we serve is critical for teamwork and collaboration.

Pay: $19.00 per hour

Benefits:

• Employee assistance program
• Health insurance
• Paid time off
• Professional development assistance

People with a criminal record are encouraged to apply

Ability to Commute:

• South Lake Tahoe, CA 96150 (Preferred)

Work Location: In person

Salary : $19