Office of Philanthropy Executive Assistant

Starting hourly range: $38.79 - $40.26 per hour / Annual salary range: $75,633 – $78,500 per year

Full-Time, Non-Exempt, Hourly

This is an in-office position for the first 100 days. Requires in-office work five (5) days per week.

Following the first 100 days, staff have the flexibility to work two (2) days remotely. Mandatory in-office work days are Tuesdays & Wednesdays.

Only applicants who reside in California and submit a cover letter will be considered.

• CCF IS A MANDATORY COVID-19 VACCINATION EMPLOYER***
  
  

About The Role

Provides administrative and project management support to the Chief Philanthropy Officer (CPO) and VP, Philanthropic Impact under the supervision of the Office of Philanthropy Business Manager of the California Community Foundation (CCF).

Minimum Qualifications

• Bachelor's degree in business or secretarial training
• Minimum 5 years as an executive assistant at non-profit preferred.
  
  

Preferred Qualifications

• Minimum 5 years of executive admin experience in a nonprofit, community Foundation, or similar industry preferred
  
  

Responsibilities

• Serves as liaison between the CPO and VP, Philanthropic Impact and foundation departments.
• Maintains calendars for CPO and VP, Philanthropic Impact, scheduling all internal & external meetings, including those of external constituents and inter-organizational teams.
• Screens & handles telephone calls and email.
• Provides administrative and coordination support for donor and advisor relationships to ensure a seamless and high-quality experience.
• Coordinates donor and advisor meetings, including scheduling and logistics.
• Involved in various projects for the CIO, VP, Philanthropic Impact, the Office of Philanthropy Business Manager, and the Office of Philanthropy.
• Provides logistical support for meetings and events, ensuring smooth execution and a high-quality experience.
  
  

Skills, Knowledge And Abilities

• Confident presentation, communication and interpersonal skills. An ability to compose and edit correspondence and basic reports, knowledge of proper English, grammar and punctuation is required, with knowledge of a variety of written styles and formats.
• Strong interpersonal skills and the ability to build rapport across the Foundation, while quickly and confidently gaining the respect of others.
• Solid planning and project management skills with the ability to multi-task and assimilate new information quickly.
• Strong organizational skills and attention to detail. Ability to prioritize work, anticipating the needs of busy executive, and adjust to multiple demands with minimal supervision.
• Internet competency and strong computer proficiency, including mastery of the Microsoft Office software suite and a familiarity with database software, with a willingness and ability to learn appropriate database, spreadsheet and other computer programs
  
  

Employee Benefits

In addition to a rewarding work environment, California Community Foundation (CCF) is proud to offer a generous benefits package. Medical, Dental, and Vision insurance plans are provided at no cost for all full-time staff. Life Insurance is covered at 100% of the employee's annual salary, plus $25,000. AD&D Insurance is covered at 100% of the employee's annual salary.

CCF contributes 10% of all employee's salaries into our 403b retirement plan. CCF subsidizes monthly transit passes for staff who commute via public transportation. CCF also offers an assortment of snacks available to all staff in our breakrooms, and an on-site fitness center.

After one year of service, all full-time employees are eligible for tuition reimbursement of up to $15,000 for higher education. CCF also offers a student loan repayment program of $100/month for all full-time employees after one year of service.

Equal Opportunity Hiring Statement: The California Community Foundation (CCF) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Disclaimer: This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job classification. This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.

To Apply

Submit Your Resume and cover letter outlining your experience and interest in the role.