Superintendent/Central Office Secretary

Marshall Public Schools serves over 2,500 PK-13 students across eight (8) school buildings throughout the Marshall and Albion communities. Our district is unique compared to other school systems because of our geographics footprint with the innovative, educational pathways for our students and families. Marshall Public Schools is dedicated to our mission, "To create ONE equitable, inclusive and innovative educational community."

WORK YEAR: 210 days

HOURS: M-F; 8 hr/day; 40 hr/wk

Position Summary

The Superintendent/Central Office Secretary provides essential clerical and administrative support across all departments within the central office, including Superintendent, Finance, Curriculum & Instruction, and Administration. This position serves as a key point of contact for staff, parents, students, and community members, requiring professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Essential Duties And Responsibilities

Superintendent's Office Support

• Provide direct administrative support to the Superintendent's office including calendar management and appointment scheduling
• Screen and prioritize incoming calls, emails, and correspondence for the Superintendent
• Prepare confidential documents, reports, and presentations for the Superintendent
• Coordinate logistics for administrative team meetings and superintendent's cabinet meetings
• Maintain the Superintendent's files and records in accordance with confidentiality requirements
• Assist with scheduling and preparation of Board of Education meeting materials including agendas, packets, and supporting documentation
• Assist and support School of Choice enrollment
• Coordinate communication between the Superintendent's office and building principals, central office staff, Board members, and external stakeholders
• Process Freedom of Information Act (FOIA) requests in coordination with the Superintendent
• Maintain and update administrative calendars and track important deadlines
• Assist with special projects and initiatives as directed by the Superintendent
• Coordinate travel arrangements and expense reporting for the Superintendent as needed
  
  

General Administrative Support

• Serve as receptionist for the central office, greeting visitors and answering multi-line phone system with professionalism and courtesy
• Manage incoming and outgoing correspondence, mail, and packages for all central office
• Process, distribute, and file documents in accordance with district policies and retention schedules
• Maintain organized filing systems, both physical and electronic, ensuring confidential materials are properly secured
• Assist with preparation of reports, presentations, and materials for meetings, professional development sessions and other district functions
• Coordinate meeting logistics including scheduling, room arrangements, and materials preparation
  
  

Other

• Support accounts payable/receivable functions and maintain financial records, as needed
• Support community relations activities including preparation and distribution of communications, newsletters, public announcements and update/maintain website content
• Maintain curriculum resources and instructional materials inventory
• Compose routine correspondence and communications on behalf of central office staff
• Maintain accurate databases and student/staff information systems, including but not limited to, Parent Square and staff directory
• Support and/or process facility use requests
• Support data management activities and generate reports, as requested
• All other duties as assigned by the Superintendent or designee
  
  

DEADLINE FOR APPLICATIONS: December 18, 2025, 4:00 PM