Part-time GOAL Office Clerk

Position Summary

Works closely with assigned GOAL Coordinators, including receiving and processing paperwork, ensuring items are correctly submitted on time. Also, assisting staff with daily working office functions. Continued employment is contingent upon funding. This position is not eligible for non-probationary status.

• An on-line application
• Current resume
• Copy of high school diploma or equivalent or college transcripts (Transcript must confirm applicant meets educational requirements.)

Essential Duties and Responsibilities

• Assist the AAESAP Coordinator in training departmental employees on proper data entry procedures.
• Assist the AAESAP Coordinator in improving office policies, procedures and workflow.
• Prepare statistical information, analyze, track, interpret and arrange a variety of data-based reports for direct program use as well as presentation.
• Assist with the authoring, editing, proofreading, and preparation of a variety of documents.
• Greet in-person visitors and respond to their needs appropriately.
• Answer a multi-line phone system and direct calls appropriately.
• Assist Coordinator maintaining up-to-date file system.
• Screen, route, and coordinate pick-up of incoming mail including email.
• Discern when confidentiality in work needs to be maintained and maintain that confidentiality.
• Participate in college and departmental meetings as directed. Provide administrative assistance to a variety of projects, programs and initiatives.
• Attend and participate in professional development and training including seminars, conferences, workshops, and other meetings concerned with the adult education program or related issues.
• Alert supervisor of any issues that are in need of upper management attention.
• Serve on campus committees as assigned.
• Perform all duties with professionalism.
• Perform related duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM EDUCATION and/or EXPERIENCE

• A minimum of a GED or High school diploma is required.

KNOWLEDGE, SKILLS AND ABILITIES:

• A minimum of two (2) years (64 semester hours) of postsecondary education from accredited institution.
• A minimum of two (2) years of office management experience.
• Ability to utilize Excel or other database software (such as Access) to enter, format, sort and analyze information and prepare reports.
• Ability to utilize Word or other word processing tools to prepare and communicate information.
• Knowledge and understanding of the fundamentals of the Family Educational Rights and Privacy Act (FERPA).
• Knowledge of generally accepted office practices and procedures, including records management.
• Knowledge of common business processes.
• Skill in operating a mouse to control a computer.
• Skill in operating a computer.
• Skill in utilizing a multi-line phone system.
• Skill in operating printer, copy machine, fax.
• Ability to work and communicate with a variety of people from diverse backgrounds
• Ability to follow detailed instructions and adhere to prescribed routines.
• Ability to document instructions.
• Ability to make decisions based on correspondence, data or other information.
• Ability to multi-task and prioritize issues.
• Ability to operate in high pressure situations and respond to issues in a calm manner.
• Ability to utilize email systems to communicate information.
• Ability to work with minimal supervision/work independently.
• Ability to operate in a professional manner at all times.
• Ability to check/verify information.
• Conscientious- care about how work is done and wanting to do a good job.
• Initiative- responding to downtime by taking responsibility to do other work.
• A keen attention to detail.
• Customer Service Orientation- A focus on being friendly and patient in responding to customer needs.
• Willingness and desire to learn new things and apply that learning.
• Willingness to maintain flexibility in order to meet customer needs.
• A positive attitude regardless of circumstances at hand.

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.

BACKGROUND CHECK STATEMENT:
In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels. Questions about the accreditation of Calhoun Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org). Specific questions regarding Calhoun's educational programs, admissions, and other matters related specifically to the College should be forwarded directly to the college.
APPLICATIONS MAY BE FILED ONLINE AT:
http://www.calhoun.edu

P.O. Box 2216
Decatur, AL 35609
256-306-2590
256-306-2591
jobs@calhoun.edu

Part-Time position not eligible for benefits.