What are the responsibilities and job description for the Legal Administrative Assistant - Transaction position at Calfee Brand?
Calfee, Halter & Griswold LLP (Calfee), a full-service corporate law firm with offices in Cleveland, Columbus, Cincinnati, and Indianapolis has an opportunity for a Legal Administrative Assistant to join its Cincinnati office.
The Legal Administrative Assistant provides comprehensive administrative and legal support to assigned attorneys. This position is responsible for document preparation and formatting, court filings, billing and time entry support, expense reporting, travel and meeting coordination, electronic records management, and general administrative support.
The position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Advanced proficiency in Microsoft Word and the ability to prepare, revise, proofread, and format complex legal documents in accordance with firm standards are essential.
Responsibilities:
- Provide administrative and legal support to assigned attorneys and legal professionals.
- Prepare, revise, proofread, and format legal documents, correspondence, and other materials.
- Format complex documents using firm-specific styles, templates, and hyperlinks.
- Prepare signature packets and coordinate electronic signatures through DocuSign.
- Electronically file documents with various courts and coordinate service on counsel.
- Maintain organized client and matter files within NetDocuments.
- Assist with the monthly billing process, including draft invoice review and revisions.
- Prepare billing correspondence and distribute finalized invoices to clients.
- Enter attorney time into the firm's timekeeping system.
- Prepare and submit expense reports and reimbursements through Chrome River.
- Coordinate attorney travel, including airfare, hotel accommodations, and transportation.
- Coordinate logistics for meetings, including catering, accommodations, and transportation.
- Assist attorneys with technology and other administrative needs as appropriate.
- Perform other duties and responsibilities as assigned.
Qualifications:
- High school diploma required; additional education or certification is a plus.
- 5 years of administrative experience in a law firm or legal department preferred.
- Advanced proficiency in Microsoft Word, including styles, templates, formatting, and hyperlinks.
- Strong proofreading, grammar, spelling, and document preparation skills.
- Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Outlook.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Ability to manage multiple priorities and meet deadlines.
- Strong written and verbal communication skills.
- Ability to work independently and anticipate attorney needs.
- Ability to maintain confidentiality and exercise sound judgment.
- Flexibility to adapt to changing priorities and assignments.
We offer a competitive compensation and benefits program and an excellent work environment. We are an Equal Opportunity Employer.