Human Resources Coordinator

About Caledonia Food Co-op

Caledonia Food Co-op is a member-owned grocery store that draws together the diverse communities of Caledonia County and surrounding areas in an inclusive space supporting food justice, local resilience, environmental stewardship, area food producers and a vibrant downtown St. Johnsbury.

Essential Job Duties

• Support paperless recruitment, and onboarding, in partnership with (Paylocity)
• Process employee job and status changes, promotions and terminations
• Partner with health & welfare plan brokers to ensure timely and accurate benefit enrollment and changes in accordance with ACA and other regulations.
• Understand, adhere to and/or implement state and federal compliance regarding wage & hour, record keeping, reporting and other regulatory requirements.
• Workers’ compensation claims management and OSHA reporting.
• Personal and medical leave management in accordance with federal or state law and Co-op policies.
• Unemployment claim management and state new hire reporting.
• Facilitate assigned training of staff and managers
• Facilitate communication while supporting employee recognition and an inclusive and diverse workplace culture.
• Maintain confidentiality and ensure HIPAA and other privacy compliance.
• Partner with General Manager to develop or update and implement HR-related policies and procedures.
• Promote team building and motivate staff to accomplish assigned goals.
• Maintain HRIS database and audit to ensure data integrity.
• Prepare reports as needed for the General Manager and Board of Directors or other agencies as required by law. Ensure all reports provide accurate detailed information.
• Prepare, with the General Manager, benefit, and labor forecasts in preparation of the annual budget.
• “Lead by example” following Co-op policies and procedures. Be an example to all store personnel by being well versed in store policies and procedures.
• Maintain employee records and archives in accordance with retention regulations.
• Internal or external agency audit support and compliance.

Additional Duties

• Assist in other duties/special projects as assigned

Essential Skills

• Excellent customer service skills for both internal and external customers.
• Ability to handle multiple demands, work under time pressure, and meet deadlines
• Superior keying/data entry skills with speed and accuracy.
• Advanced computer skills and knowledge.
• Strong attention to detail with a focus on data integrity.
• Ability to take direction and work independently and sometimes under deadline pressure.
• Excellent communication, time management and organizational skills.
• Must have good analytical ability and be proficient in math

Essential Mental & Physical Requirements

• Good customer service skills for both internal and external customers
• Must have good analytical ability and be proficient in math
• Works with guidance from General Manager
• Ability to work and effectively communicate with all levels of the business
• Performs a variety of tasks as dictated by organizational demands
• Relates information to diverse groups both verbally and in writing
• Prolonged periods of sitting, occasional bending, reaching, walking.
• Working on computer 75% of the time

Experience and Educational Requirements

• 1-3 years’ experience in HR, or other related field.
• Associates Degree or certificate in HR a plus
• Minimum of one year experience managing data in an HRIS system as well as reporting functions
• Strong working knowledge of MS programs including Excel, Word, Outlook, and PowerPoint
• Extensive understanding of HR trends both within the company and general market patterns
• Experience guiding employees to ensure appropriate HR processes are being utilized
• A solid understanding of state and federal employment law

Other Qualifications

• Ability to safely and successfully perform essential job functions consistent with the ADA, FMLA & other federal, state & local standards - including meeting qualitative and/or quantitative productivity standards
• Ability to maintain reasonably regular, punctual attendance consistent with the ADA, FMLA & other federal, state and local standards
• Compliance with all personnel policies