What are the responsibilities and job description for the Document Specialist position at Calculated Hire?
Job Title: Document Control Specialist (Hybrid) – Substation Engineering
Overview:
We are seeking a detail-oriented Document Control Specialist to support our Substation Engineering team. This hybrid role is responsible for managing engineering documentation, coordinating project releases, and ensuring accurate tracking and organization of critical project records.
Key Responsibilities:
- Manage document control processes for engineering design projects, ensuring accuracy and timely distribution
- Coordinate and process new project releases, including overseeing in-house and external printing
- Administer as-built documentation, including scanning, tracking, printing, and final release of completed project records
- Maintain and update logs, spreadsheets, and tracking systems; develop new tools to improve workflow efficiency
- Upload, organize, and maintain documents within the approved file repository system, ensuring proper version control
- Support engineering teams with scanning, tracking, and printing of large-format drawings
- Assist with tracking and maintenance of field equipment, including managing sign-out logs and usage records
Qualifications:
- Strong organizational and document management skills
- High attention to detail and accuracy
- Proficiency in Microsoft Excel and document tracking systems
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Strong communication and teamwork skills
Work Environment:
- Hybrid work schedule
- Collaborative engineering-focused team environment