What are the responsibilities and job description for the Administrative Specialist position at Calculated Hire?
Senior Administrative Coordinator | Charlotte, NC
We’re seeking a Senior Administrative Coordinator to support daily office operations and workplace experience at an innovation center located at Optimist Hall in Charlotte, NC.
This is a great opportunity for an organized, service-oriented professional who enjoys supporting leadership, coordinating office activities, and creating a welcoming environment for employees, visitors, tenants, and vendors.
Responsibilities include:
- Serve as the primary point of contact for visitors, tenants, and vendors.
- Provide administrative support to multiple managers, including scheduling, correspondence, and document preparation.
- Coordinate employee and contractor onboarding, including access, equipment, and training.
- Manage office supplies, vendor services, facility requests, invoices, purchase requisitions, and purchase orders.
- Coordinate conference rooms, catering, meetings, and corporate events.
- Maintain organized shared spaces and assist with day-to-day workplace needs.
Qualifications:
- Proficiency in Microsoft Office, including Excel, Outlook, and PowerPoint.
- Strong organizational, communication, and multitasking skills.
- Experience in administrative support, office coordination, or customer service.
- A proactive, detail-oriented approach with strong problem-solving abilities.
- Willingness to assist with occasional hands-on office and facility tasks.
Location: Optimist Hall, Charlotte, NC
Schedule: Monday–Friday, fully onsite
If you enjoy keeping an office running smoothly and delivering an excellent workplace experience, I’d love to connect!
Please reach out to learn more about this opportunity.