What are the responsibilities and job description for the Administrative Specialist position at Calculated Hire?
Administrative Specialist III
Highly organized and proactive Administrative Specialist III to support the VP Policy / Chief Sustainability Officer. This role is ideal for someone who thrives in a fast-paced environment, demonstrates strong attention to detail, and can anticipate needs before they arise.
Key Responsibilities:
- Manage complex calendars, scheduling, and coordination for executive leadership
- Arrange and coordinate travel, including detailed itineraries and logistics
- Prepare and submit expense reports accurately and in a timely manner
- Provide project coordination and administrative support to the broader team
- Order supplies and coordinate catering for meetings and events
- Create cohesive, high-quality documents by compiling input from multiple stakeholders
Qualifications:
- Strong attention to detail and organizational skills
- Ability to anticipate needs and proactively solve problems
- High proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
- Strong written and verbal communication skills
- Ability to navigate and operate effectively within a large organizational structure
- Quick learner with a continuous improvement mindset
Preferred Skills:
- Experience supporting senior executives or C-level leaders
- Project coordination or project management experience
- Interest in leveraging AI tools to improve workflows and efficiencies
- Ability to identify gaps and recommend process improvements