Executive Administrator

We are hiring Executive Administrator for a Contract position in Georgetown, KY

CALL US NOW for immediate consideration! Click Apply on Web or Apply Now to view our recruiter s contact info and reach out today, we d love to speak with you!

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• • We will NOT accept 3rd Party (C2C) Contractors * •

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JOB DETAILS:

Position: Executive Administrator

JOB REF#:45139 - 1515713

Duration:12 Months (On-going Contract)

Location:ONSITE - Georgetown, KY 40324

Pay Rate:$25.00 - $33.00 per hour (W2 Only)

Seeking to hire a Executive Administrator who has support C-Level Executives.

Responsibilities Include:

• Manage multiple executive schedules.

• Coordinate complex domestic and international travel arrangements - including meetings, logistics and travel (flights, lodging, ground transportation, necessary conference registrations)

• Use sound judgement and personal knowledge of executives' goals and needs to anticipate and manage future needs and potential issues.

• Process and manage time-sensitive and/or confidential tasks including actions, reports, events, dinners/conferences, with discretion and accuracy

• Establish a positive, respectful, and trusting relationship with executives and their direct reports/departments.

• Promote company culture, decisions, and policies

• Provide informational assistance and direct team members to reference policies, websites, IT resources, etc.

• Process expense reports for multiple executives (confirming receipts, amounts, accuracy of charges)

• Perform daily clerical duties such as mail distribution, office supply ordering, business card ordering, etc.

• Provide IT Support and/or input IT tickets on behalf of executives

• Manage office space and maintain current seating chart of executive area

• Provide support as needed for other team members in relation to executives' needs/goals/calendar

• Provide support for on/off-site department events/functions/conferences including scheduling, catering, travel, etc (general coordination of event(s))

• Perform work that is varied and generally administrative and/or project oriented.

• Network extensively with many of the company's executive administrative assistants

• Provide after-hours support in the event of travel emergencies.

REQUIRED SKILLS/EXPERIENCE:

This role is 100% onsite

• 2 Years experience as an Executive Administrator, supporting corporate environments

• Experience creating creating reports, setting up meeting and scheduling travel arrangements for Sr. Management

• Exposure of managing multiple C-Level Consultant at a given point of time

• High capability of managing dynamic and challenging schedules for executives.

• Ability to effectively communicate in person and via email with client's project team, general contractors, vendors, purchasing groups, etc.

• Accelerated skills using Microsoft Office Suite: Word, PowerPoint, Excel, Outlook and MS Teams

• Basic Computer Trouble-shooting knowledge (Can set-up LAN/Wi-Fi and Computer for Work from home when working remotely).

• Previous experience in event planning.

• Knowledge and experience in the annual budgeting process.

Desired/Nice To Have Skills:

• Associates degree in business or related field

• Experience with Oracle PeopleSoft and SAP Ariba

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Calance Consultant Benefits Offerings:

• EPO/PPO Medical Plans

• HMO/PPO Dental programs

• Vision - VSP (Vision Plan Summary)

• 401K Retirement vesting program (VOYA)

• Paid Bi-Weekly/Direct Deposit

• Flex Spending Plan

• Voluntary Life, AD&D, STD or LTD plans