What are the responsibilities and job description for the Chapel Coordinator position at Cal Farley's Boys Ranch?
Provides administrative, operational, and ministry support for Chapel programs and services. Coordinates chapel activities, events, and departmental operations; manages schedules, records, communications, and related administrative functions; and supports the delivery of Christian education and youth ministry programming. Supervises and develops Iona Project Chapel Specialists and student workers through training, planning, mentoring, and spiritual formation while ensuring a safe, organized, and effective ministry environment.
Job Duties:
- Maintain administrative records, files, logs, travel documentation, and archived resident records in accordance with program requirements.
- Manage the Chaplain’s calendar, coordinate schedules and events, and ensure timely communication of priorities and activities.
- Serve as the primary point of contact for incoming calls, correspondence, and information requests, routing inquiries appropriately.
- Coordinate and document meetings, including scheduling, minute-taking, room setup, refreshments, and audiovisual support.
- Plan and coordinate chapel ceremonies, special events, and visits from external ministry groups.
- Provide administrative and operational support to Chapel staff, including correspondence, research, document preparation, and directory maintenance.
- Coordinate travel arrangements, reimbursements, budget tracking, recordkeeping, supply inventory, and purchasing activities.
- Supervise student workers and provide leadership, training, and oversight for Iona Project chapel specialists.
- Support the administration of Christian education and youth ministry programs, including devotionals, Sunday school, youth groups, retreats, service projects, and special events.
- Promote resident spiritual development and program safety by providing guidance, coordinating ministry activities, ensuring adherence to childcare protocols, and maintaining positive resident interactions.
1. A high school diploma or GED equivalency is required.
2. An Associate degree in a business-related field or completion of college courses in a business-related field is preferred.
3. A minimum of 2 years secretarial or administrative assistant experience is required.
4. Proficiency in Microsoft Office for Windows applications (word processing, database, spreadsheet, e-mail, presentation graphics, etc.) is required.
5. A minimum of 45 wpm typing speed is required.
6. Proficiency in general office equipment operation is required.
7. Must possess exceptional time management and detail-orientation skills.
8. Must be at least 21 years of age.
9. Bending, lifting, grasping, fine hand/eye coordination, pushing/pulling, prolonged sitting/standing.
10. Must possess a valid Texas driver’s license.
11. Must be available for travel as needed.
- 401(k) with company match
- Roth 401(k)
- Health insurance
- Dental insurance
- Vision insurance
- Flexible spending account
- Life insurance
- Employee assistance program
- Paid time off
- Housing provided
- Tuition reimbursement
- Wellness program
Cal Farley's is an Equal Opportunity Employer.
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