Administrative Assistant

General Description:

This position is responsible for various detail-oriented, secretarial, and clerical activities such as data entry and billing. This position requires strong interpersonal skills and the ability to communicate effectively in person, on the phone, and via email. This full-time, non-exempt position typically works 40 hours per week.

Job Details:

·        Create, track, and bill approved invoices for operations.

·        Contact customers about invoices.

·        Track and update electronic logging devices and timesheets for drivers.

·        Track rental equipment list daily.

·        Data entry.

·        Filing paperwork.

·        Answering office phones

·        Ordering office supplies.

·        Other office duties and administrative functions as necessary

·        Driving for business purposes may be occasionally required.

Qualifications:

·        Must have a valid CA driver’s license with a satisfactory driving record—be able to present a recent DMV printout if contacted for an interview.

·        High school diploma or equivalent required.

·        Bachelor’s degree in business administration or related field preferred but not required.

·        1-3 years of office administration experience.

·        General knowledge of accounting, administrative functions, and office management.

·        Proficient in Microsoft Excel, Word, and Outlook.

·        Experience in QuickBooks and accounts receivable preferred but not required.

·        Must pass a pre-employment drug/alcohol screening.

• ·        Must pass a pre-employment background check with a satisfactory result.