What are the responsibilities and job description for the Residency Program Assistant position at Cahaba Medical Care?
Duties and Responsibilities
- Performing administrative duties for GME Manager, Residency Program Coordinator(s) and Faculty members
- Screening calls and emails sent from reception
- Managing multiple didactics, meeting, and trip calendars for GME Manager, Residency Program Coordinator(s), and Faculty members
- Making travel, meeting and event arrangements for residency program
- Creating spreadsheets and presentations as directed by the GME Manager, Residency Program Coordinator(s) and Faculty members
- Organizing, maintaining, and filing digital files and records
- Preparing and editing correspondence, reports, and presentations
- Providing quality customer service
- Assist with other overflow work as directed by the GME Manager or Residency Program Coordinator
- Assisting with various similar tasks for other members of the residency team as directed by the GME Manager
- Assisting with resident credentialing
- Occasionally traveling to other sites to assist with meetings / projects (including overnight stays for out of town events)
- Excellent organizational, interpersonal and communication skills
- Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe, Zoom)
- Project coordination experience
- Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times.
- Ability to work well with various levels of internal management and staff as well as outside vendors and clients
- High level of flexibility and willingness to help with the daily tasks
- Prompt, reliable attendance at the office
- Associate Degree in administrative assistant/business administration/management field, or equivalent experience (at least 2 years in a clerical/administrative position)
