What are the responsibilities and job description for the Residency Program Assistant position at Cahaba Medical Care Foundation?
Residency Program Assistant
Reports to the CFMR Educational Director, CFMR Program Coordinator
Job Type: Full-time
Background: Cahaba Medical Care Foundation is a community health center providing medical, pharmacy, dental, and behavioral health services to diverse underserved communities in Jefferson, Bibb, Perry, Chilton, and Wilcox counties. We are a Level 3 Patient-Centered Medical Home and Joint Commission accredited organization, committed to increasing integration and coordination of behavioral health and primary care. This is an exciting, fast-paced practice with a strong mission and commitment to providing high-quality care.
Residency Program Assistant
Reports To: Residency Program Manager
Position Overview:
Join our Graduate Medical Education (GME) team as a Residency Program Assistant and play a key role in keeping our residency program running smoothly. You’ll support program leadership, faculty, and residents with scheduling, events, credentialing, and daily operations—making a real impact on medical education and patient care. This is a fast-paced, collaborative role with opportunities to grow within the GME team.
What You’ll Do:
Manage calendars, meetings, travel, and events for program leadership and faculty.
Coordinate residency program activities, including didactics, special projects, and supply needs.
Assist with resident credentialing and scheduling in Athena and CallMyDoc.
Prepare reports, presentations, and correspondence for internal and external stakeholders.
Organize and maintain digital files and records for easy access and compliance.
Support ad hoc projects and department initiatives as assigned.
Occasionally travel to other sites for meetings or events.
Strong organizational skills with the ability to juggle multiple priorities.
Excellent communication and problem-solving abilities.
Proficiency with Microsoft Office, Google Workspace, Zoom, and Adobe.
Self-starter who can take initiative, follow through, and work independently.
Flexible, reliable, and eager to contribute to team success.
Qualifications:
Associate Degree in Administrative Assistance, Business Administration, Management, or related field or 2 years of administrative experience.
Experience supporting multiple team members or a fast-paced office environment is a plus.