Administrative Assistant

Position Summary

Cache Valley Electric is seeking a detail-oriented and organized Administrative Assistant to support our electrical construction operations. This role will provide administrative and clerical support to project managers, superintendents, estimators, and other team members to help ensure projects run efficiently and deadlines are met.

The ideal candidate is dependable, proactive, comfortable managing multiple priorities, and able to communicate effectively in a fast-paced construction environment.

Key Responsibilities

• Provide daily administrative support to project managers, superintendents, and field personnel.
• Assist with preparing, formatting, and maintaining project documents, reports, and correspondence.
• Organize and maintain electronic and physical project files.
• Assist with tracking purchase orders, invoices, change orders, and other project-related paperwork.
• Help coordinate meetings, schedules, travel arrangements, and project deadlines as needed.
• Support employee onboarding, timekeeping, and other administrative processes.
• Assist with data entry, spreadsheet maintenance, and updating project tracking systems.
• Communicate with vendors, subcontractors, customers, and internal departments to gather information and follow up on outstanding items.
• Assist with processing material requests, delivery documentation, and equipment records.
• Maintain accurate records and ensure documents are distributed to the appropriate team members.
• Perform general office duties, including answering phones, responding to emails, and managing correspondence.
• Provide additional administrative support to the electrical construction team as needed.

Qualifications

• Previous administrative assistant, office coordinator, or clerical experience preferred.
• Experience in construction, or a related industry is a plus.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Strong problem-solving skills and a proactive approach to completing tasks.
• Ability to handle confidential information professionally.
• Willingness to learn construction processes, project documentation, and company systems.

What We Offer

• Competitive compensation
• Industry-leading, low-cost medical, dental, and vision benefits designed to provide exceptional value for employees and their families
• Discretionary Yearly bonus
• Comprehensive medical, dental, and vision insurance
• Up to 15% yearly profit sharing
• Paid time off and company holidays
• Opportunities for professional growth and advancement

Reasonable accommodations will be made upon request for those who have disabilities that qualify under the Americans with Disabilities Act.

Cache Valley Electric Company is an Equal Opportunity Employer with an Affirmative Action Plan.