Administrative Assistant – Sales & Design Support

Overview

Cabinet Genies is looking for a highly organized and detail-oriented Administrative Assistant – Sales & Design Support to help support our Sales & Design department with meeting preparation, detailed note-taking, document organization, client packets, selections coordination, and administrative follow-through.

This is not a sales position and does not require advanced cabinetry or design experience. However, the ideal candidate should be comfortable working in a showroom environment, learning cabinetry and design terminology, organizing project information, and supporting a busy team with accuracy and professionalism.

This role is best for someone who enjoys keeping people organized, preparing documents before meetings, taking clear notes, uploading and filing information correctly, helping coordinate samples from the selections center, and making sure important details do not fall through the cracks.

Key Responsibilities

The Administrative Assistant – Sales & Design Support will:

• Prepare meeting documents, client packets, project folders, and presentation materials before scheduled meetings.
• Take detailed and accurate notes during internal meetings, client meetings, design discussions, and project review meetings.
• Upload, organize, and maintain documents, photos, plans, forms, notes, selections, and project information in the correct systems.
• Help keep client and project files organized, complete, and easy for the team to access.
• Assist with administrative tasks for the Sales & Design department.
• Help track missing documents, pending items, meeting follow-ups, and next-step reminders.
• Support calendar organization, appointment preparation, reminders, and meeting readiness.
• Assist with basic client communication and email support as the role develops.
• Help pull, organize, label, and coordinate samples from the selections center for client meetings and design presentations.
• Learn basic cabinetry, finish, hardware, countertop, and selections terminology to better support the team.
• Help organize showroom materials, sample areas, client selections, and sales/design resources.
• Maintain accurate records and follow established company processes.
• Communicate professionally with internal team members and clients when needed.
• Support the department by helping ensure meetings, documents, samples, and follow-ups are prepared on time.

Required Qualifications

To be considered, candidates should have:

• 2 years of experience in administrative support, project coordination, sales support, design support, construction office support, showroom support, or a similar role.
• Experience supporting a fast-paced department, manager, salesperson, designer, project manager, or client-facing team.
• Strong ability to take detailed, organized notes during meetings and turn those notes into clear action items.
• Experience preparing meeting documents, client packets, folders, forms, presentations, or project materials before scheduled appointments.
• Strong document management skills, including uploading, labeling, organizing, and maintaining digital files accurately.
• Strong computer skills, including email, calendars, spreadsheets, shared folders, PDFs, and office software.
• Ability to track missing information, pending items, follow-ups, deadlines, and next steps without constant reminders.
• Strong written and verbal communication skills.
• Comfortable working in person in a showroom/office environment.
• Ability and willingness to learn cabinetry, design selections, finishes, hardware, countertop materials, samples, and showroom processes.
• Comfortable pulling, organizing, labeling, and coordinating samples or materials for meetings and presentations.
• Strong attention to detail and ability to keep information accurate, complete, and easy for the team to find.

Preferred Qualifications

Strong candidates may also have:

• Experience in a cabinet showroom, design center, remodeling company, construction office, flooring showroom, countertop company, furniture showroom, closet company, real estate office, or home improvement business.
• Experience assisting with client meetings, project folders, proposal packets, selections, or presentation materials.
• Experience with CRM, project management software, Buildertrend, Google Workspace, Microsoft Office, Dropbox, OneDrive, or similar systems.
• Experience supporting designers, salespeople, estimators, project managers, or construction/remodeling teams.
• Interest in cabinetry, interior design, remodeling, construction, or home improvement.

Who This Role Is Best For

This role is a good fit for someone who:

• Is organized and detail-oriented.
• Takes clear and complete notes.
• Enjoys preparing documents and keeping files in order.
• Can help a busy team stay prepared and on schedule.
• Is comfortable learning new systems and processes.
• Can follow instructions while also being proactive.
• Likes working in a professional showroom environment.
• Is willing to learn about samples, selections, finishes, and project documentation.

Who Should Not Apply

This role may not be the right fit if:

• You are looking for a remote position.
• You are looking for a sales and/or commission role.
• You need constant reminders to complete tasks.
• You are looking for a design-only role.
• You do not want to work directly with customers.

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• Paid time off
• Retirement plan

Application Question(s):

• You are supporting a department with 6 meetings this week. Each meeting needs different documents, packets, samples, and follow-up reminders. One meeting is tomorrow morning, two are later this week, and three are still missing client information.

Explain exactly how you would organize your calendar, task list, reminders, and priorities so every meeting is prepared on time.

• A meeting packet needs to include: client notes, floor plan, selections sheet, proposal, appliance specs, signed forms, and sample list. You notice the appliance specs and signed forms are missing.

What steps would you take before the meeting? Include how you would document the missing items, who you would notify, and how you would make sure the packet is complete before the appointment.

• This position depends on someone being present and prepared every day because meetings, packets, documents, and samples must be ready on schedule.

Describe a previous job where your attendance, punctuality, and reliability directly affected your team. What did you do to make sure you were consistently on time and prepared?

Work Location: In person

Salary : $45,000 - $60,000