MHN Executive Assistant to COO and CNO

Executive Assistant to COO and CNO
Marshall Health Network, Inc.

Position Summary:
The Executive Assistant (EA) provides administrative support to the MHN Chief Operating Officer (COO) and the MHN Chief Nursing Officer (CNO). The EA performs secretarial duties including scheduling appointments, preparing correspondence, making travel arrangements, and interacting with MHN staff, physicians, and the public.

Duties and Responsibilities:

• Schedule and coordinate virtual and in-person meetings.

• Maintain calendars, schedule travel and accommodations, and prepare expense reports.

• Format information for internal and external communications, including memos, emails, presentations, and reports.

• Draft and maintain organization charts as needed or appropriate.

• Assist with agendas and meeting packets for committee or other meetings as needed.

• Attend meetings as required and prepare meeting minutes as requested.

• Maintain discretion and confidentiality in all matters.

Organizational Relationship:

• Reports to: MHN COO and MHN CNO

Qualifications:

Education and Experience:

• High school diploma or equivalent required; junior college/technical school certificate or diploma preferred.

• Two to five years of position-related experience preferred, including secretarial experience at the administrative or executive level.

• Experience in computer applications required (Microsoft Word, Excel, Microsoft Office Outlook, Visio).

Skills:

• Proficient in Microsoft Office applications (Word, Excel, Microsoft Office Outlook, Visio).

• Excellent organization and time management skills.

• Excellent customer service skills.

• Outstanding verbal and written communication skills.

• Ability to manage multiple tasks and projects efficiently.

Physical Demands and Working Conditions:

• Ability to push/pull light objects less than 20 pounds.

• Ability to perform simple manipulative skills such as writing, collating, and grasping objects.

• Ability to perform tasks requiring eye–hand coordination, including computer operation and keyboarding.

• Ability to perform gross motor coordination such as reaching, turning, and moving about.

• Ability to be mobile and move from one place to another.

• Ability to hear normal sounds with some background noise.

• Ability to perform moderately difficult manipulative skills.

• Ability to see objects closely.

• Able to perform in a light-duty capacity under DOL standards.