What are the responsibilities and job description for the Materials Management Buyer (Full Time) - 8331 position at Cabell Huntington Hospital/St. Mary?
Under the supervision of the Director of Materials Management or designee, carries out the necessary activities of the Purchasing Office to ensure order and delivery of material and performs all tasks related to management of an inventory in a designated location.
- Processes purchase orders and requisitions. Places orders with vendors within guidelines approved by supervisor. Maintains rental equipment purchase orders and manages all processes associated to rental equipment.
- Provides customer assistance to departments within the facility, providing vendor information, product information, obtaining catalogs upon requests, assisting new managers on purchasing processes.
- Researches requirements to determine best source and cost for products being requested. Seeks competitive prices.
- Assists with evaluation of alternative products and sources.
- Places orders for special “Bracing” requisitions and attaches patient charges.
- Buyer message is a system-generated report (MA52) that creates a message when the unit cost variance percentage or line variance amount exceeds tolerance setup. This report is reviewed and released weekly.
- Shipping/receiving buyer message is a system-generated report (PO52) that monitors the purchase amount and line item quantities. This report is reviewed and released daily. Works closely with Shipping and Receiving to ensure accurate paperwork, delivery, quantities, etc.
- Check VNC Viewer to confirm all PO’s were successfully transmitted daily, prior to leaving when overnight orders have been processed.
- Check EDI to confirm all PO’s were successfully transmitted.
- Reviews local and group purchasing contracts to assure that orders are placed using existing contracts when applicable.
- Assists other purchasing clerk(s) in the daily, routine duties.
- Meets with sales representatives and coordinates review of competitive product
- Coordinates, organizes and prepares assigned departments year-end inventory.
- Assists hospital employees with internet ordering processes.
- Answers telephone and refers calls to appropriate person.
- Performs receptionist duties in receiving sales representatives or hospital personnel.
- Under the guidance of the Director prioritizes, coordinates and maintains an orderly flow of work.
- Opens, dates, and distributes mail when necessary.
- Forwards brochures, samples, etc. to interested services.
- Maintains and adds new material to files and records. Keeps accurate and orderly files.
- Utilizes computers for purchase order functions, correspondences, electronic data interchange, report creation and other computer functions as needed.
- Process hospital department returns and repairs.
Qualifications:
EDUCATION:
High school graduate with courses or experience in business. Training equivalent to two (2) or more year’s undergraduate work is preferred.
EXPERIENCE:
Prefer someone with office work experience or training. Should have healthcare or purchasing experience.
SKILLS:
Must be capable computer operator and be able to use business machines including calculators and copiers