Grant Coordinator

Title: Grant Coordinator

Department: Administration

Status: Non-Exempt

Position Classification/Category: Administration

Level: N/A

Location: McGill

Hourly Pay Range:

Reports To: Chief Administrative Officer

Direct Reports: N/A

Summary of Position

The Grant Coordinator is responsible for researching, preparing, submitting, and managing grant proposals/reports that support organization goals and meet funder guidelines and criteria. This person serves as the primary grant writer, manages funder relationships, engages in compliance reporting, and supports special project initiatives. This position requires strong writing, data analysis, program budgeting, and project management skills, with an emphasis on outcome measurement.

The coordinator will work collaboratively with staff across the organization to ensure the timely and thorough completion of all stages of workflows from initial inquiry and application to award, payment, reporting, and closeout.

The Grants Coordinator ensures data integrity, facilitates the use of technology to support grantmaking, and provides transparency and accessibility about grants information for staff and external partners.

Minimum Qualifications

Experience with grants management and philanthropy. An analytical thinker, a problem-solver, and a skilled communicator, able to access and interpret data, and communicate with and train various audiences. Demonstrated analytical and persuasive writing skills, experience, as well as superior editing skills, including the ability to convey complex information clearly to a diverse audience

·         Experience: 3 -7 years of related work preferred

·         Additional skills required: 3 years of experience in fundraising, grant writing, or grants management; Intermediate to expert skills in Microsoft Office (specifically Word, Excel, and PowerPoint)

·         Additional skills preferred: Experience with donor development/CRM software systems is a plus. Familiarity and experience working with national, governmental, and state funders is a plus.

Education: An equivalent combination of education and experience will be considered.  Bachelor’s degree (or 3-7 years of work experience with nonprofit administration, grant writing, or fundraising.

Certification(s)/Licensure: None

Physical Requirements:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job.

·         Repetitive movement of hands and fingers – typing and/or writing.

·         Occasional standing, walking, stooping, kneeling or crouching.

·         Reach with hands and arms.

·         Talk and hear.

·         Current driver’s license and access to reliable transportation and willingness to travel when necessary

Key Responsibilities

1.       Lead grant proposal development and submission—preparing and organizing materials for proposals, and submitting and monitoring grant applications, including:

a.       Researching new funding and business development opportunities on a local, state, and federal level.

b.       Drafting proposals/LOIs, grant application narratives, and budgets, and collaborating to finalize program staff, finance, and the Chief Administrative Officer.

c.         Submitting grant applications via paper or online portals, and maintaining a list of passwords.

d.        Meeting with funders and CRCHC staff to explore funding opportunities and fulfill site visit requirements

e.        Maintaining a master calendar of grants and prospects and all associated files and correspondence.

f.          Maintaining a library of grant support documents, including resumes, bios, IRS forms, Board/staff diversity lists, etc.

g.        Ensuring acknowledgment of funders/investors via website, e-newsletter, and social media

2.       Maintain grant compliance and reporting, including outcome measurement and grant budgets, taking responsibility for meeting high standards of effectiveness, timeliness, and completeness, including:

a.        Monitoring and maintaining funder and investor reporting schedules and requirements.

b.        Tracking progress toward organizational and programmatic outcomes and goals.

c.         Assisting the Finance department with information needed for reimbursements and drawdowns

d.        Drafting compelling progress reports and targeted program updates (e.g., blog posts, press releases, FB and Twitter posts) to funders that fully capture programmatic success;

e.        Assembling all necessary supporting materials and documents, including budget reports, outcome measurements, success stories, etc.; submit reports to funders and investors

3.       Researching statistics, trends, and data for grant proposals and community advocacy, including:

a.        Performing research and data-gathering, both from external sources

b.        Assisting in the development of presentations for various stakeholders.

4.       Work with CAO & CEO to seek new funding sources for additional assistance programs as needed.

5.       Attend and successfully complete all required training programs and participate in ongoing conference calls, webinars, and other professional development opportunities to maintain knowledge and expertise.

6.       Participate in quality improvement activities by initiating or contributing to monitoring, measuring, analyzing, improving, and/or controlling program goals, objectives, and/or services.

7.       Support current incentive, regulation, and certification requirements (such as Meaningful Use, PCMH, and UDS) through documentation, participation in initiatives, and other activities as directed.

8.       Perform other duties as assigned. 

CRCHC Core Requirements

1.       Patient Centered Customer Service – Whether directly or indirectly, we work to support the delivery of an excellent patient experience to everyone served by the organization.

2.       Caring and Compassion – We provide empathic comfort to those in distress and share kindness in all interpersonal interactions.

3.       Respectful Communication – We communicate openly, honestly and without judgment while honoring each individual’s uniqueness and assuming the best of those with whom we interact.

4.       Teamwork – We are members of a diverse interdisciplinary team working together to meet a common goal.

5.       Accountability – We accept our individual and team responsibilities and we meet our commitments. We take responsibility for our performance and actions.

6.       Customer Safety – We recognize and correct potential hazards to protect ourselves and our customers.

 CRCHC provides comprehensive, high-quality primary health care to our patients regardless of ability to pay. As a Federally Qualified Health Center (FQHC), we provide health care to all members of our community, including low income, indigent, and uninsured patients who may not otherwise be able to afford health care via traditional sources. We screen potential employees to first ensure alignment with our core requirements followed by the requisite position skills set.  In doing so we need staff committed to this mission who do their best to live and work the characteristics of our core values as we strive to care for ever increasing members of the communities we serve.

EMPLOYEE SIGNATURE: __________________________________________Date: _______________________