What are the responsibilities and job description for the Case Records Technician position at CA Department of Corrections & Rehabilitation?
Job Description And Duties
This position is limited term 12 months; may be extended up to 24 months or become permanent.
This advertisement is for a Case Records Technician position located at Sierra Conservation Center in Jamestown, Tuolumne County. Please indicate the position number on your application: 099-223-1155-025.
CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.
Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.
Under close supervision of the Supervising Case Records Technician (SCRT), the Case Records Technician (CRT) performs varied duties of complexity and difficulty, relating to processing, maintaining and controlling incarcerated people and parolee records. Act as a department liaison on Case Records related issues, involving detailed, sensitive, and extensive interaction with State, City, County, private sector, law enforcement and other agencies. Duties include intake, transfer, parole and discharge processes and are in compliance with State laws, rules, regulations, and departmental policies meeting statutory requirements.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Effective July 1, 2025, the Personal Leave Program 2025 (PLP 2025) was implemented. PLP 2025 requires that each full-time employee receive a 3 percent reduction in pay in exchange for 5 hours of PLP 2025 leave credits monthly through June 30, 2027. Salaries do not reflect the recent changes.
You will find additional information about the job in the Duty Statement .
Working Conditions
About this location -- Sierra Conservation Center (SCC) is located in the foothills near Jamestown, California, in the heart of the Mother Lode Gold Country.It is adjacent to the Stanislaus National Forest, offering pine trees, mountain streams, and an abundance of recreational activities (fishing, swimming, camping, skiing, golfing, etc.).The prison is approximately 70 miles from Yosemite National Park.
The primary mission of SCC is to provide housing, programs and services for minimum and medium custody incarcerated individuals, to aid in their rehabilitation. SCC is responsible for the training and placement of male incarcerated individuals in the Conservation Camp Program. SCC administers male camps located throughout California.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Job Code #:
JC-513475
Position #(s):
099-223-1155-025
Working Title:
Case Records Technician
Classification:
CASE RECORDS TECHNICIAN
$3,411.00 - $4,271.00 A
$3,669.00 - $4,586.00 B
$3,949.00 - $4,945.00 C
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Shall Consider:
OFFICE TECHNICIAN (TYPING)
$3,829.00 - $4,794.00 A
# of Positions:
1
Work Location:
Tuolumne County
Telework:
In Office
Job Type:
12 Month Limited Term - Full Time
Department Information
Vision
We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.
Mission
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.
CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.
CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission.
Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities.
Department Website: http://cdcr.ca.gov
Special Requirements
Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services .
Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.
Preferred
When submitting supporting documents, PDF file format is preferred.
CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov .
This advertisement may be used for other vacancies that occur during the life of this recruitment.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of: Modern office supplies (e.g., paper, toner, forms, first aid kit, etc.) to routinely inventory, maintain, and order office supplies to effectively accomplish the mission of Case Records Services. Modern office equipment (e.g., computer, copier, etc.) to perform assigned duties. Modern office desk and operational procedures to perform assigned duties. Grammar to accurately compose, proofread, and correct documents. Spelling to accurately compose, proofread, and correct documents. Punctuation to accurately compose, proofread, and correct documents. Modern English usage to accurately compose, proofread, and correct documents. Arithmetic to complete basic addition, subtraction, multiplication, and division, and calculate percentages associated with assigned duties. Records security/confidentiality policies and procedures to maintain safety/security of the files. File structure to properly file documents to adhere to policy and procedures. Filing techniques (e.g., alphabetical, numerical, and chronological) to properly maintain records. Leadership techniques to act as a lead on a special project. Research techniques to access information and resources.
Ability to: Interpret written data to perform assigned duties. Interpret numerical data to perform assigned duties. Accurately enter data into a computerized database to ensure precise record keeping and tracking. Learn a broad range of technical data to comply with Departmental/policy office procedure. Understand a broad range of technical data to comply with Departmental policy/office procedure. Apply learned and understood technical data to individual cases to process, maintain, and control inmate, youthful offender and parolee records. Scan and file case records files to maintain security. Maintain a filing system for accountability. Accurately and effectively communicate both verbally and in writing to provide information and direction. Work as a team assisting staff to ensure efficient and effective operation of the office. Perform basic addition, subtraction, multiplication, division, and percentage calculation to create statistics, reports, and inventory. Demonstrate leadership in special projects to reach organizational objectives. Interpret reference material to understand and apply appropriate laws, rules, and regulations. Use reference material to appropriately apply laws, rules, and regulations to complete assigned duties. Prioritize workload to effectively complete tasks in a timely manner. Follow written and verbal instructions to complete assigned duties. Properly manage time to meet established timeframes. Use tact and good judgment to disseminate information, and respond to inquiries from staff, government agencies, public, and inmates/youthful offenders/parolees. Use research techniques to access information and resources. Use personal computer systems to enter data, retrieve information, and prepare reports and correspondence. Operate office machines (e.g., scanners, printers, fax machine, etc.) to process documents/forms and disseminate information. Use software applications to enter data, retrieve information, and prepare reports and correspondence. Maintain professionalism, courtesy, and respect at all times to ensure a productive work force. Demonstrate flexibility with changing work objectives and adapt to operational needs.
Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://cdcr.ca.gov
Human Resources Contact:
Josh Fitzwater
(209) 984-5291 ext: 5137
josh.fitzwater@cdcr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Coordinator
(209) 984-5291 ext: 6208
Amy.Heusel@cdcr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Exam Information
To obtain eligibility for Case Records Technician, you must take the Office Technician (Typing) exam before applying for the position(s). You will find the examination here https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2012 .
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
This position is limited term 12 months; may be extended up to 24 months or become permanent.
This advertisement is for a Case Records Technician position located at Sierra Conservation Center in Jamestown, Tuolumne County. Please indicate the position number on your application: 099-223-1155-025.
CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.
Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.
Under close supervision of the Supervising Case Records Technician (SCRT), the Case Records Technician (CRT) performs varied duties of complexity and difficulty, relating to processing, maintaining and controlling incarcerated people and parolee records. Act as a department liaison on Case Records related issues, involving detailed, sensitive, and extensive interaction with State, City, County, private sector, law enforcement and other agencies. Duties include intake, transfer, parole and discharge processes and are in compliance with State laws, rules, regulations, and departmental policies meeting statutory requirements.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Effective July 1, 2025, the Personal Leave Program 2025 (PLP 2025) was implemented. PLP 2025 requires that each full-time employee receive a 3 percent reduction in pay in exchange for 5 hours of PLP 2025 leave credits monthly through June 30, 2027. Salaries do not reflect the recent changes.
You will find additional information about the job in the Duty Statement .
Working Conditions
About this location -- Sierra Conservation Center (SCC) is located in the foothills near Jamestown, California, in the heart of the Mother Lode Gold Country.It is adjacent to the Stanislaus National Forest, offering pine trees, mountain streams, and an abundance of recreational activities (fishing, swimming, camping, skiing, golfing, etc.).The prison is approximately 70 miles from Yosemite National Park.
The primary mission of SCC is to provide housing, programs and services for minimum and medium custody incarcerated individuals, to aid in their rehabilitation. SCC is responsible for the training and placement of male incarcerated individuals in the Conservation Camp Program. SCC administers male camps located throughout California.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- CASE RECORDS TECHNICIAN
- OFFICE TECHNICIAN (TYPING)
- Job Application Package Checklist
- Duty Statement
Job Code #:
JC-513475
Position #(s):
099-223-1155-025
Working Title:
Case Records Technician
Classification:
CASE RECORDS TECHNICIAN
$3,411.00 - $4,271.00 A
$3,669.00 - $4,586.00 B
$3,949.00 - $4,945.00 C
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Shall Consider:
OFFICE TECHNICIAN (TYPING)
$3,829.00 - $4,794.00 A
# of Positions:
1
Work Location:
Tuolumne County
Telework:
In Office
Job Type:
12 Month Limited Term - Full Time
Department Information
Vision
We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.
Mission
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.
CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.
CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission.
Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities.
Department Website: http://cdcr.ca.gov
Special Requirements
Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services .
Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.
Preferred
When submitting supporting documents, PDF file format is preferred.
CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov .
This advertisement may be used for other vacancies that occur during the life of this recruitment.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of: Modern office supplies (e.g., paper, toner, forms, first aid kit, etc.) to routinely inventory, maintain, and order office supplies to effectively accomplish the mission of Case Records Services. Modern office equipment (e.g., computer, copier, etc.) to perform assigned duties. Modern office desk and operational procedures to perform assigned duties. Grammar to accurately compose, proofread, and correct documents. Spelling to accurately compose, proofread, and correct documents. Punctuation to accurately compose, proofread, and correct documents. Modern English usage to accurately compose, proofread, and correct documents. Arithmetic to complete basic addition, subtraction, multiplication, and division, and calculate percentages associated with assigned duties. Records security/confidentiality policies and procedures to maintain safety/security of the files. File structure to properly file documents to adhere to policy and procedures. Filing techniques (e.g., alphabetical, numerical, and chronological) to properly maintain records. Leadership techniques to act as a lead on a special project. Research techniques to access information and resources.
Ability to: Interpret written data to perform assigned duties. Interpret numerical data to perform assigned duties. Accurately enter data into a computerized database to ensure precise record keeping and tracking. Learn a broad range of technical data to comply with Departmental/policy office procedure. Understand a broad range of technical data to comply with Departmental policy/office procedure. Apply learned and understood technical data to individual cases to process, maintain, and control inmate, youthful offender and parolee records. Scan and file case records files to maintain security. Maintain a filing system for accountability. Accurately and effectively communicate both verbally and in writing to provide information and direction. Work as a team assisting staff to ensure efficient and effective operation of the office. Perform basic addition, subtraction, multiplication, division, and percentage calculation to create statistics, reports, and inventory. Demonstrate leadership in special projects to reach organizational objectives. Interpret reference material to understand and apply appropriate laws, rules, and regulations. Use reference material to appropriately apply laws, rules, and regulations to complete assigned duties. Prioritize workload to effectively complete tasks in a timely manner. Follow written and verbal instructions to complete assigned duties. Properly manage time to meet established timeframes. Use tact and good judgment to disseminate information, and respond to inquiries from staff, government agencies, public, and inmates/youthful offenders/parolees. Use research techniques to access information and resources. Use personal computer systems to enter data, retrieve information, and prepare reports and correspondence. Operate office machines (e.g., scanners, printers, fax machine, etc.) to process documents/forms and disseminate information. Use software applications to enter data, retrieve information, and prepare reports and correspondence. Maintain professionalism, courtesy, and respect at all times to ensure a productive work force. Demonstrate flexibility with changing work objectives and adapt to operational needs.
Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://cdcr.ca.gov
Human Resources Contact:
Josh Fitzwater
(209) 984-5291 ext: 5137
josh.fitzwater@cdcr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Coordinator
(209) 984-5291 ext: 6208
Amy.Heusel@cdcr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Exam Information
To obtain eligibility for Case Records Technician, you must take the Office Technician (Typing) exam before applying for the position(s). You will find the examination here https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2012 .
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.