Extra-Help Medical Records Technician

Examples of Duties

Extra-Help are not entitled to county benefits and are limited to a maximum of 25 hours per week. Extra-Help pay is $21.09 per hour.

Duties may include, but are not limited to, the following:

• Chart auditing for Federal and State regulations.
• Event monitoring and group card monitoring for billing control purposes.
• Set-up and maintain charts and emergency services reports.
• Chart monitoring for unauthorized visits, under billing, over billing, and delinquent reports.
• Transcribe medical reports including psychiatric evaluations, psychometric testing and evaluations, using a variety of dictating and transcribing equipment.
• Types statistical reports and prepares correspondence for local, state, and federal agencies.
• May audit for Utilization Review control.
• Records, processes, and distributes finished material to appropriate parties.
• Prepares correspondence for word processing and proofreads copy for errors.
• Schedules appointments for clients and assists them with releases of information forms.
• Prepares a variety of reports, working with various computer systems and software programs.
• Updates and maintains database files on computers.
• Performs a variety of moderate to complex office support assignments.
• Serves as a backup for the clinic's front desk area and/or Healthcare Facility Telephone Systems Operator as needed.
  
  

Experience

Minimum Qualifications

One (1) year of clerical experience in a medical field. (Successful completion of a course in medical terminology may be substituted for six (6) months of the required experience.)

Desirable Experience

Transcription with a hospital or psychiatric facility which included transcription experience in a wide variety of medical specialties.

Typing Skills

Type at a corrected rate of 45 words per minute from clear copy.

Essential Functions

• Operate a personal computer and other office equipment.
• Assemble, abstract and code information from patient medical records.
• Communicate effectively with others in person and over the telephone.
• Analyze data, interpret directions, procedures and regulations, and develop appropriate responses.
• Perform job duties under stressful conditions.
• Respond appropriately to situations.
• Maintain confidential information in accordance with legal standards and/or County regulations.
• Frequent use of depth perception, peripheral vision and color perception.
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
• Sit, stand, or walk for extended periods.
• Kneel, bend, twist, squat, balance and crawl.
• Frequent use of hand-eye coordination.
• Frequent use of data entry device including repetitive hand and arm motion. Occasionally lift and carry up to 40 pounds.
• Normal dexterity, frequent holding and grasping.
• Regular attendance is an essential function.
  
  

Knowledge of:

• Extensive psychiatric terminology and medical terminology.
• Medical specialties, psychiatry, brand and generic drugs.
• Filing and information maintenance systems.
• Automated computer equipment and related applications software.
• Modern office methods, practices, procedures, and equipment.
• Mathematics and proper English usage, spelling, grammar and punctuation.
• Coding and classification systems used in the preparation of Mental Health or Health records and reports.
• Confidentiality requirements of the Welfare and Institutions Code.
• The Utilization Review Process.
• Business and professional relationships and ethics within the Mental Health or Health System.
• Purpose and use of medical records and charts.
• Laws, rules and regulations pertaining to medical records.
  
  

Ability to:

• Transcribe psychiatric reports at an acceptable rate of speed without frequent reference to a medical directory.
• Understand and use medical/psychiatric symbols, terminology and reference books and materials.
• Use Mental Health or Health Department coding systems and manuals, depending upon area of assignment.
• Take responsibility and exercise good judgment in recognizing scope of authority.
• Audit for Utilization Review control.
• Coordinate documentation of billable services with billing procedures.
• Prepare concise and accurate records/reports utilizing a personal computer and software programs.
• Develop and maintain effective working relationships with the general public, co-workers and those contacted during the course of work.
• Recognize and extract pertinent medical information from forms, charts and other documents.
• Perform general clerical work and develop program specific office procedures and methods.
  
  

HOLIDAYS & LEAVES

VACATION

10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours).

SICK LEAVE

0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.

HOLIDAYS

Twelve paid holidays annually plus two optional holidays.

BEREAVEMENT LEAVE

Five (5) regularly scheduled workdays.

INSURANCE

HEALTH INSURANCE

Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums.

• Anthem 500 EPO
• Anthem 1500 EPO
• Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
• Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)
  
  

Dental Insurance - Delta Dental

• County pays 100% of the premium for employees and 50% for dependent(s)
  
  

Vision Insurance - VSP

• County pays 100% of the premium for employees and 50% for dependent(s)
  
  

DISABILITY INSURANCE

State Disability Insurance (SDI)

Merced County non-management employees are enrolled in the State Disability Insurance Program (SDI). Premiums for this insurance are paid by the employee. This insurance is administered solely by the State, who determines eligibility and payments. Benefit amounts are based on the quarter with the highest wages earned within the base period.

LIFE INSURANCE

County-paid Life and Accidental Death & Dismemberment Insurance

• Represented Employees $10,000
  
  

Voluntary Term and Whole Life Insurance are available - premium paid by employee

RETIREMENT

Deferred Compensation

The County offers a 457(b) Deferred Compensation Plan. Employees choose their investment funds and can make pre-tax or post-tax contributions to the plan up to the maximum allowable.

MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION

The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security. The applicable benefit formula is dependent upon your hire date with an MCERA employer; your pension amount will be determined by your age, years of service and final compensation amount.

Extra Help Employees Do Not Qualify For County Benefits.

EMPLOYEE PROGRAMS

EMPLOYEE ASSISTANCE PROGRAM (EAP)

Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.

EMPLOYEE TICKETS, COUPONS, and DISCOUNTS

The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.

THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.

For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7356.

01

Can you effectively communicate in both English and Spanish?

• Yes
• No
  
  

02

Have you successfully completed a course in medical terminology?

• Yes
• No
  
  

03

Extra-Help positions are not entitled to county benefits and are limited to a maximum of 25 hours per week. Are you willing to accept Extra-Help work?

• Yes
• No
  
  

04

This recruitment is being established to fill positions in Los Banos. Are you willing to accept a position in Los Banos?

• Yes
• No
• Required Question