Job Title

Vendor Coordinator

Job Description Summary

The Vendor Coordinator oversees external service providers, contractors, and suppliers supporting facility operations. This role ensures vendors meet performance expectations, adhere to safety standards, fulfill contractual obligations, and align with operational budgets.

Job Description

Key Responsibilities

• Vendor Sourcing & Onboarding: Identify, vet, and onboard third-party vendors for maintenance, janitorial, HVAC, security, landscaping, and specialized facility services.
• Contract & Compliance Management: Maintain active service contracts, ensure up-to-date Certificates of Insurance (COIs), standard safety certifications, and compliance with local regulatory requirements.
• Service Quality & SLA Tracking: Monitor Service Level Agreements (SLAs), conduct regular quality audits, and inspect completed work before approving work orders.
• Financial Coordination: Review vendor invoices for accuracy against contracts, process purchase orders (POs), and track vendor-related expenses against the facility budget.
• Issue Resolution: Act as the primary point of contact for vendor disputes, performance deficiencies, and operational delays to ensure minimal downtime.
• Work Order Dispatch: Coordinate vendor access, schedules, and site permissions with internal site teams and tenant points of contact.

Required Qualifications

• Education: Associate's or Bachelor's degree in related field (or equivalent work experience).
• Experience: 3 years plus of vendor management, procurement, or facility operations experience.
• Skills: Strong negotiation, contract administration, and communication skills.
• Technical Proficiency: Experience using Computerized Maintenance Management Systems (CMMS), IWMS, or ERP platforms (e.g., SAP, Oracle, Procore).

Preferred Qualifications

• Basic working knowledge of building systems (HVAC, electrical, plumbing, safety systems).

AAP/EEO STATEMENT

C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.

OTHER DUTIES

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $29.75 - $35.00

C&W Services is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at C&W Services, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “C&W Services”