What are the responsibilities and job description for the Executive Assistant position at C-SUITE ASSISTANTS?
Executive Assistant to Key Executive, Tech Solutions Provider, Stamford, Ct
A global tech solutions company in Stamford is seeking an exceptional Executive Assistant to serve as a true “right hand” to a key executive in the C-Suite team. This is not a traditional administrative role, but a relational, and trust-based partnership designed to amplify the executive’s effectiveness, clarity, and presence. The Executive Assistant will act as a stabilizing force, thoughtful gatekeeper, and intuitive collaborator, someone who understands not only what needs to be done, but how and when to do it in a way that respects people and priorities.
The ideal candidate brings emotional intelligence, sound judgment, and calm confidence to every interaction. They are someone others naturally trust, who can hold sensitive information with discretion, read the room instinctively, and create order, focus, and ease amid constant motion. This is a local hybrid role, meeting with the executive when in the office as well as being the office manager liaison for a small group there.
About the Job:
Trusted Partner & Strategic Support
- Act as a thought partner and sounding board, offering perspective, feedback, and quiet counsel when needed.
- Anticipate needs and proactively remove friction before issues arise.
- Prepare the executive for meetings and conversations with context and background information
Time, Energy & Focus Management
- Manage a complex and fluid calendar with an understanding of priorities and relationships, experience planning meetings in multiple time zones and countries a MUST
- Protect the executive time by thoughtfully filtering requests and creating space for strategic thinking.
- Coordinate domestic and international travel including detailed itineraries. Experience planning trips globally a MUST
Communication & Relationship Management
- Serve as a warm, professional liaison between the executive and internal teams, partners, and external stakeholders.
- Act as the “point person” liaison for the small office
- Draft and manage correspondence on the executive’s behalf, ensuring tone, values, and intent are consistently reflected.
Information Flow & Follow-Through
- Distill information into clear, actionable insights for the executive
- Track commitments, decisions, and follow-ups to ensure momentum and accountability.
- Support special projects and initiatives that require coordination, and thoughtful execution.
About You
- Bachelor’s degree required.
- At least 7 years of experience supporting a C-Suite executive, preferably at a global company.
- Strong written and verbal communication skills.
- High proficiency with Microsoft Office Suite. Daily experience with general AI and an interest in improving processes using AI. Ability to run projects from start to finish; LUS.
- Handle highly sensitive information with absolute discretion.
- High emotional intelligence and sound judgement.
- You thrive in ambiguity and are energized by anticipating needs rather than reacting to them.
- You value discretion, loyalty, and long-term partnership.
- You are highly organized, detail-oriented, and capable of managing multiple priorities without losing sight of the human element.
- You communicate with warmth, clarity, and confidence You bring polish and presence, while remaining grounded and approachable with a “high touch” service mentality.
- Base Salary, Discretionary Bonus, Comprehensive Healthcare