What are the responsibilities and job description for the Executive Assistant to CEO and COO position at C-SUITE ASSISTANTS?
Executive Assistant to CEO and COO, Real Estate Portfolio Company, Dallas, Texas
The CEO and COO of a well-funded real estate portfolio company are seeking an Executive Assistant to serve as their trusted “right hand” and strategic partner. The ideal candidate has 7-12 years of experience supporting C-Suite executives, preferably in private equity or real estate. This an exciting opportunity for someone who wants to be a true force multiplier, taking as much off the CEO and COO’s plate as possible so they can focus on the growing business. The ideal candidate is proactive, polished, calm, warm and engaging, with a creative problem-solving mindset and a “high touch” service orientation.
About the Job:
- Handle complex calendar management for the CEO and COO scheduling meetings with internal stakeholders and clients
- Serve as gatekeeper and liaison to senior leadership, investors, clients, and strategic partners across multiple priorities
- Prioritize emails and craft correspondence on the principals’ behalf, maintaining the cadence of how they write/communicate
- Manage communications; draft briefing materials, meeting agendas, investor updates, board presentations, executive summaries, and PowerPoint presentations
- Coordinate domestic and international travel arrangements, including detailed itineraries
- Drive special projects and strategic initiatives, tracking deliverables
- Plan executive events, client meetings, dinners, with a” high touch,” service orientation
- Oversee the CEO and COO’s expenses
- Leverage AI tools and technology platforms to improve workflow efficiency, organization, and executive leverage in a fast-paced environment
- Ad hoc projects
- Base Salary Plus Bonus, Comprehensive Health Benefits
About You:
- 7-12 years’ experience supporting senior executives, ideally CEOs, Founders, or other C-level leaders in a private equity, real estate, or related investment fields
- Bachelor’s Degree required
- Proven experience operating as a true” right-hand” gatekeeper and strategic partner to senior executives
- Exceptional organizational judgment and prioritization skills
- High emotional intelligence with the ability to anticipate needs, navigate ambiguity, and problem solve with minimal intervention
- Outstanding written and verbal communication skills with the ability to represent the principals at all levels, including internal stakeholders, investors and clients,
- Excellent Microsoft Office Suite skills, strong PowerPoint presentation experience; comfortable using AI tools
- Proactive, resourceful, and solution-oriented, with strong creative problem-solving ability
- Has experience planning and managing events; excellent project management skills; very organized and detail-oriented
- Polished, professional, calm and warm with a team oriented “high touch” service orientation