What are the responsibilities and job description for the Bi-Lingual Executive Personal Assistant position at C-SUITE ASSISTANTS?
Bi-Lingual (English/Spanish), Executive Personal Assistant to UHNW Principal, Successful Distribution Company, Dallas, Texas
Our client, a co- business owner of a global distribution company with headquarters in Mexica is looking for an Executive Personal Assistant to manage his life both personally and professionally. Given the principal is moving from Mexico to Dallas, the candidate MUST be Bi-lingual, English/Spanish as well as have a great understanding of the Dallas area which is new to the family. The ideal candidate has at least 8 years of experience supporting a HNW executive and understands the” high touch “lifestyle as well as the ability to switch gears from personal and professional responsibilities as needed. Great attention to detail, superior organizational skills and a very positive pro-active personality highly desired. This is an exciting opportunity for someone who truly thrives and is passionate about managing a very busy principal successfully, is poised and also has a sense of humor.
About the Job:
- Support the Principal as a true gatekeeper handling calendar management, communicating on the principal’s behalf, and prioritizing meetings/appointments, personal and professional
- Prioritize emails from inbox and craft emails on his behalf
- Handle travel arrangements with detailed itineraries, personal and professional including family vacations
- Coordinate with other internal executives and the principal’s direct reports in Mexico
- Assist with putting together materials for executive meetings and all logistics to make the meetings a success; attend some meetings take notes and create action items to follow-up, as needed; some minimal travel required
- Plan high-end events/dinners for clients, friends and family
- Personal work: run” high touch” errands, oversee the new home spearheading possible renovations/ repairs
- Act as liaison to house staff at other 3 residences as well as in Dallas
- Assist in researching programs and activities for the children and coordinating this information with his wife
- Ad hoc projects, personal and professional
- Off hour availability via cell, within reason
Base salary plus discretionary bonus, health benefits will be provided initially via an agreed upon stipend until the firm has a healthcare plan in place in the US
About You:
- At least 8 years of experience as an Executive Personal Assistant to a UHNW or HNW executive.Someone from the high-end hospitality space highly desired
- Bachelor’s Degree
- High level of integrity and discretion in handling all confidential information
- Excellent Microsoft Office Suite skills - Word, Excel, PowerPoint and Outlook
- Excellent written and verbal communication skills
- A pro-active personality that is passionate about making the principal’s life run smoothly
- Excellent project management and time management skills
- A knowledge of Dallas in terms of great venues and places to socialize
- A warm and engaging personality that understands the HNW “high touch” lifestyle
