Admin receptionist

JOB DESCRIPTION-Receptionist/AA

Job Title:                         Receptionist/Administrative Assistant

Salary Level:                  Hourly

Exempt:                           Yes

Shift:                                 8:00 to 5:00 (overtime as needed)

Department:                 Commercial Department

Reports To:                    Office Manager

Date Prepared:             03/03/2023

Summary:  Provides general office support such as greeting visitor, answering and dispatching phone calls, scheduling meetings and ordering supplies as well as other light administrative duties.   

Essential Duties and Responsibilities:

• Greet visitors and direct them.
• Answer/screen and dispatch phone calls in a professional manner while taking accurate messages and responding to caller’s needs appropriately.
• Maintain the reception area.
• Manage conference room schedules.
• Prepare conference rooms/training rooms for meetings, including initial setup of the conference/training room, periodic checks to make sure food and drink needs are met, and post-meeting cleanup of food, drink and dishes.
• High level of proficiency in software application such as MS Office, including Word, PowerPoint and Excel.
• Assist with bulk coping, filing as needed
• Order office supplies including postage meter break room, cleaning, stocking supplies for both the office and warehouses.
• Coordinate pickup and delivery of incoming and outgoing mail and deliveries (i.e.: FedEx, UPS, couriers)
• Maintain current employee roster with telephone extensions/cell phones.
• Receive, sort stamp and deliver mail daily
• Sort and deliver all paperwork from the warehouses
• Participate in special projects as directed and additional duties as assigned.
• Assist accounting dept. with payables – barcoding and scanning of invoices received by mail or email

Qualifications

To perform this job successfully, an individual must be able to perform each duty and responsibility satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

              Education and/or Experience

• High school diploma or equivalent.
• 3 or more year office or clerical experience.

Math/Computer Skills

• Computer literate with some experience with excel spreadsheets, word documents and email.
• High degree of accuracy in data entry. 

Other Skills and Abilities

• Ability to define problems, and make reasonable judgments.
• Excellent communication and interpersonal skills.
• Be able to work in a fast paced, multi-tasked environment while projecting a professional image.
• Able to utilize organization skills in order to complete duties in a timely manner and maintain neatness of work area, files and reports.
• Attention to detail
• Ability to work independently as well as part of a team.

Operating Approach:

Consistent with the C. Steinweg (USA)’s vision, mission and values as a seamless company with uniform core values, this position will be evaluated on certain non-quantitative measures.  These core values include:

1. Customer driven focus
2. Personal ownership and accountability
3. Calculated risk taking
4. Energetic approach
5. Eager to change
6. Look for innovation
7. Strive for continuous improvement
8. Communication
9. Respect
10. Integrity
11. Excellence
12. Commitment
13. Teamwork

Pre-employment Requirements:

All employment offers are contingent upon the applicant passing a pre-employment physical examination, drug screen, criminal background check.

Salary : $21 - $22