What are the responsibilities and job description for the Bookkeeper / Administrative Assistant position at C GLOBAL INC?
We are a high-end construction and property management firm seeking a Bookkeeper/Administrative Assistant with a background in construction—preferably with a General Contractor, Subcontractor, or Construction Company.
Key Responsibilities
Accounting Support
- Support day-to-day accounting functions in collaboration with the Accounting Manager
- Handle Accounts Receivable:
Prepare invoices (including AIA and QuickBooks Contractor billings)
Track deposits and progress payments
- Manage Accounts Payable:
Process vendor invoices and credit card statements
Prepare payment batches for review
Reconcile vendor statements and maintain accurate vendor records
- Maintain detailed records for each project (contracts, POs, COs, invoices, pay applications, etc.)
- Obtain W-9s and Certificates of Insurance (COIs) from subcontractors
Administrative Support
- Assist with organizing, filing, scanning, and managing financial documents
- Process expense reports and reimbursements
- Maintain up-to-date records for project-related expenses
- Provide general administrative support to the Accounting Manager
- Other duties as assigned
Qualifications
- Strong organizational skills with attention to detail
- Ability to manage multiple priorities and meet deadlines under pressure
- High level of discretion and professionalism
- Proficient in:
QuickBooks Pro
Microsoft Excel, Word, Outlook
Adobe Acrobat Pro DC
- Preferred experience with:
Procore (construction management software)
Sage 300
Additional Requirements
- Must pass a drug screening and background check
- Professional references required
- Resume submission is mandatory for consideration
Compensation & Benefits
- 401(k) with 4% company match
- $550/month toward insurance premiums (includes Dental, Vision, Health, and Supplemental Gap Insurance)
- Paid Holidays, Vacation, and Sick Leave
If you're detail-oriented, thrive in a dynamic environment, and enjoy contributing to a growing company—we'd love to hear from you!
Job Type: Full-time
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Ability to Commute:
- Laurel, FL 34272 (Required)
Ability to Relocate:
- Laurel, FL 34272: Relocate before starting work (Required)
Work Location: In person
Salary : $20 - $22
